Payment Policies

A student, by the act of registration, automatically incurs a financial obligation to the College requiring full payment of tuition and fees and accepts responsibility for complying with all College policies and procedures.  In the same manner, a student incurs a debt to the College for room and board at the moment of check-in into a Fort Lewis College residence hall.  All such charges are due and payable in full at the time specified by the College. Failure to make payments when due will subject the student to a late payment fee and termination of student status at Fort Lewis College.

STUDENT BILLING AND PAYMENT CONDITIONS

The student will receive a bill and is responsible for the payment of all charges, including tuition, fees, room and board. If parents wish to accept this responsibility, then the student must forward a copy of the bill to their parents. Similarly, payment of the final bill must reach the Cashier's Office by the published Census Date. Census Date is approximately two weeks after the start of the Fall and Winter Terms and the fifth day of each Summer Session.

A financial statement for students who early register will be mailed to their permanent address approximately four weeks prior to the start of Fall and Winter terms.  Statements for Summer terms will be sent to the local address approximately two weeks prior to the term.

Accounts can be paid by Check, VISA, Master Card or Discover at the Cashier's Office located in 140 Berndt Hall or paid electronically on WEBOPUS using a credit card.

Failure to make payments when due will subject the student to a late payment fee and termination of student status at Fort Lewis College.  Fort Lewis College will not register a student, nor provide a transcript for any student or former student with a past due financial obligation to the College.

For those students who cannot make full and complete payment at the scheduled time, the College will consider exceptions to the general policy only in individually documented cases of hardship where the student's financial resources become available subsequent to the payment due date. Requests for delayed payment must be submitted to the College Accounts Receivable Office located in Room 140 Berndt Hall.

All students who have outstanding balances after the final payment date and who have not made satisfactory arrangements with the Accounts Receivable Office, will be required to clear all balances by CASH or CERTIFIED FUNDS ONLY.

A student with a past-due obligation to Fort Lewis College is subject to a late payment charge as follows:

A notice of pending termination of student status will be sent by mail to the student's local address on file with the Records Office (A student is required to promptly notify the Records Office of any change in the permanent or local mailing address). If payment is not received or a payment plan approved, by the Accounts Receivable Office within two weeks of the notice date, the student's enrollment for that term may be terminated. To be eligible for re-enrollment in subsequent terms, the student must pay the outstanding obligation to the College and if two subsequent terms have passed, the student must submit an application for readmission to the Admission Office. If less than two terms have elapsed, then the student is eligible to register without reapplying to the College.  In this case, the student must first reactivate his/her student status at the Records Office.  If the student subsequently pays the bill and requests reinstatement of course credits and grades after financial termination, that student will be required to pay, or provide proof of approved financial aid, for future tuition and fees before being permitted to register for any future classes.

Fort Lewis College is required by the State of Colorado to submit all delinquent accounts to Central Collections at 60 days past due or 30 days past the registration period for the next term for current students.  Should this become necessary, reasonable collection costs will be added to the amount due and shall be paid by the debtor.  If the State of Colorado obtains judgment from a court of competent jurisdiction, the debtor shall be liable for the collection agency fee as well as reasonable court costs and attorney's fees.

Other Expenses:

Personal expenses such as clothing, travel, social activities, books and supplies, depend on the individual and are in addition to the scheduled expenses.  In the event that financial aid is delayed, students are encouraged to come prepared to purchase their books and supplies for those first important days of class.

Students who initially register after the first day of the term will be assessed a $25.00 late registration charge.

A Matriculation Fee, which includes the Student ID Card Fee, will be added to the bill when the student registers for classes.  If the student withdraws on or before the first day of the term, the Matriculation Fee is refundable.  If the student withdraws on or after the second day of the term, the Matriculation Fee is non-refundable.

Certain courses may have "Course Specific Fees" for students enrolled in those courses.  Course fees are specified in the College Course Schedule and also are listed on this website under Costs .

Any student presenting to the College a check which is dishonored by the bank for any reason will be charged a redeposit fee of $20.00 per check. A notice of dishonored item will be sent by mail to the student's local mailing address on file with the Records Office. The student must then present payment to the Cashier's Office in cash or certified funds for the dishonored check and the redeposit fee within two weeks from the date of the notice. Failure to do so may result in termination of student status at Fort Lewis College.

THESE PAYMENT CONDITIONS ARE SUBJECT TO CHANGE AS REQUIREMENTS MAY DEMAND AT THE DISCRETION OF FORT LEWIS COLLEGE

The Board of Trustees for Fort Lewis College reserves the right to change a fee at any time without formal notice whenever conditions warrant such change.