Refund Policies

In most cases, the financial aid a student is to receive each term will be automatically credited to his/her bill when the student confirms full-time enrollment (at least 12 credit hours). Any funds awarded in excess of the direct charges due and payable to the institution will normally be made available to the student at the beginning of the term.

Checks for excess financial aid funds may be available as early as the first day of class if the student early registers as a full time student. Aid will not be processed until the student's financial aid file is complete.

Financial aid is applied as it is awarded and received. If Plus Loan (parent loan) funds are received in excess of outstanding institutional charges a refund will be sent to the borrowing parent. If the borrowing parent wishes to give the refund amount to the student they must request this in writing before the bank makes each disbursement. The signed request should be sent to Fort Lewis College, 1000 Rim Drive, 140 Berndt Hall; Durango, CO 81301 or Faxed to (970)247-7284.

Charges paid with a credit card and then reversed will be credited back to the credit card. All other overpayments will be refunded to the student. A 30-day hold may be placed on larger amounts made with a personal check.

The following refund policy went into effect June 15, 2005

Students who are registered for classes and decide not to attend have the responsiblility to cancel classes before the first day of the relevant term.  Nonattendance does not constitute cancellation or withdrawal.  Students who officially withdraw during the fall and winter terms will be assessed tuition and fees according to the Pro-rata Schedule below:

Date of Withdrawal		Tuition And Fees Assessment
1st day of term through Census		10%
Day after Census through the end of Week 4 of the term		60%
Week 5 - 9		75%
Week 10 forward		100%  (full tuition and fees)

Students who officially withdrawal during the summer terms will be given assessed tuition and fees according to the following Pro-rata Schedule below:

Date of Withdrawal		Tuition And Fees Assessment
1st day of term through Census		10%
Day after Census through the end of Week 2 of the term		60%
Week 3		75%
Week 4 forward		100%  (full tuition and fees)

To be eligible to receive the reduction in tuition and fees according to this schedule, the official withdrawal must be completed using WEBOPUS prior to midnight on the Sunday of the week indicated.

Students withdrawing on or after the first day of the term will be charged the full matriculation fee.

Room and board charges are calculated using the same schedule based on the date of check out from Student Housing.  A student must check out of Student Housing within 48 hours of withdrawing from the College. Disciplinary removals from Student Housing will result in full assessment of room charges and forfeiture of the housing deposit.

Students who receive financial aid and then withdraw may be required to repay all or a proportionate amount of aid received. Repayment amounts are determined in accordance with federal, state and institutional regulations and policies. Refunds and repayments for students receiving Title IV financial aid will be calculated using the "Return of Title Fund" formula.

Refunds will be sent to the student at their permanent address when the withdrawal process is completed. There is a 30-day hold on payments made with a personal check. Payments made on a charge card will be credited back to the charge card.

4.  Housing Deposit Refunds

The $100.00 deposit, less any damages and/or obligations to the College, will be returned in approximately sixty (60) days only after:  (1) the student has officially "checked out" from Student Housing, and (2) the student has submitted a written request for this refund to the Student Housing Office.

For complete information about Housing deposits and refunds please refer to the Student Housing Office website or contact their office at (970)247-7503.

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