I.  Purpose

The purpose of this policy is to establish procedures to ensure optimal utilization of college facilities.  

II. General

The college allocates space and facilities for competing uses.  To promote efficiency and optimal utilization this policy is designed to ensure (1) effective decision making, (2) accurate record keeping, and (3) communication among users, service providers and decision makers concerning utilization of campus space and facilities.

For purposes of this policy, college facilities means all physical spaces on campus.  This includes all buildings and the spaces within buildings, parking lots, fields, clock tower, picnic shelters, amphitheater, and all other spaces where events may be held or that may require services.

III. Policy

A.         The Provost, or his/her designee, makes all decisions on the use of college facilities.

B.         Facilities Use Committee:

i)          The Facilities Use Committee is chaired by the Associate Vice President of Academic Affairs.  It has one representative from each of the following departments:

Conferences Services

Computing & Telecommunications

Physical Plant Services

Records

Facilities Scheduling

Members are appointed by the Vice President of their area.

ii)         Charge

a)         In consultation with the Provost and Vice Presidents the committee will develop, implement and communicate polices and procedures as necessary to achieve the purposes of the Facilities Use Policy.  

b)         In consultation with the affected parties, the Facilities Use Committee will review all

(i)         Uses of new facilities

(ii)        Changes in uses of existing facilities,

(iii)       Changes to existing facilities, including structural and equipment changes

 The committee will make recommendations to the Provost on these uses and changes.

c)         Provide data, analysis and recommendations as requested.