Fort Lewis College Business Policies
Table of Contents
Section 1: Accounting Services
1-1 - Imprest Disbursements
1-2 - Cash Receipts - College Cashier
1-3 - Cash Receipts - Other College Departments
1-4 - Student Accounts Receivable
1-5 - Comercial Accounts Receivable
1-6 - Change Funds
1-7 - Petty Cash
1-8 - Journal Voucher Preparation
1-12 - Student Emergency Loan Fund - Accounting
1-14 - Stale Dated Checks
1-16 - Perkins (NDSL) Student Loan Accounting
1-17 - Special Projects- Self-Funded Activities
1-18 - Consumable Supplies - Inventory Procedures
1-19 - Bank Reconciliations
1-20 - Accounts Receivable - Disclosure of Student Records
Section 2: Finance and Administration
2-2 - Receipt and Administration of Gift Funds
2-3 - Capital Assets
2-4 - Check and Signature Control
2-6 - Contribution of State Controlled Funds to a Separate Entity
2-8 - Course Fees
2-9 - Hospitality Expense
2-10 - Inclement Weather Conditions
Section 3: Budgeting
3-1 - Budget Policy - Operating Budgets
3-2 - Internal Cost Allocations Methodology
3-3 - Education and General Fund Revenue
3-4 - Facilities Rental Income
Section 4: Human Resources
4-1 - Fort Lewis College Payroll Processing
4-2 - Employees' Children on Campus
4-3 - Position Authorization for Classified Staff
4-4 - Contract Authorization for Student and Non-Student Hourly Employees
4-5 - Consecutive Appointments for Part-Time and Full-Time Temporary Positions
4-6 - Staff Study Privileges
4-7 - Hours of Work and Overtime Compensation
4-8 - Employment Agreements for Faculty & Exempt Staff
4-9 - Approval of Personnel Actions
4-10 - Employee Separation
4-11 - Exempt Employee Leave Recordkeeping
4-12 - Omnibus Transportation Employee Testing Act
4-13 - Tuition Reduction Benefit Program for Spouses and Dependent Children
4-14 - Alcohol and Other Drugs
4-15 - Equal Opportunity Data Management
4-16 - Voluntary Reduction of Work Schedule or Contract
4-17 - Faculty and Exempt Staff Family Medical Leave
4-18 - Position Exemption from the State Personnel System
4-19 - Promoting a Non-Violent Campus Environment
4-20 - Campus ID Policy
4-21 - Nepotism
4-22 - Background Check Policy
Section 5: Facilities
5-1 - Campus Facilities Planning
5-2 - Parking Lot Funding
5-4 - Program Travel- Budgetary Procedures
5-5 - Facilities Use Policy
5-6 - FLC Lands - Raider Ridge/Horse Gulch Area
5-7 - Accessibility Procedures: Reed Library
5-8 - Accessibility Procedures: College Union Building
5-9 - Accessibility Procedures: Residence Life
5-10 - Accessibility Procedures: Inspection and Monitoring of Handicapped Entrances
5-11 - Accessibility Procedures: Modification of Workstations
5-12 - Accessibility Procedures: Modification of Cooking Ranges
5-13 - Assistance with Registration
5-15 - Participation of Persons with Disabilities
5-16 - Capital Construction: Related Activities
5-18 - Official Building Names
Section 6: Information Technology
6-1 - Privacy Statement
6-2 - Computer Software Licenses
6-3 - Administrative Software
6-4 - Banner Training
6-5 - Banner Access
6-9 - Computer Lab Use and Scheduling
6-10 - Accptable Use of Information Technology
6-11 - Microcomputer Support
6-12 - Information Technology Security
6-13 - Resource Allocation Priorities for Administrative Computing
6-14 - Telecommunications
6-15 - Assistive Technology
6-16 - Information Technology Administration
6-19 - Installation and Funding of Computer Software in Academic Computing Labs
Section 7: Safety
7-1 - Hazardous Materials Management
7-2 - Bloodborne Pathogen Control Exposure
7-3 - HIV and AIDS
7-4 - Bicycles, Skateboards, and Other Un-motorized, Wheeled Devices on Campus
7-5 - Weapons Prohibited on Campus
Section 8: Purchasing
8-1 -Central Stores and Warehouse Procedures
8-2 - Purchasing
8-3 - Travel Policy and Procedure
Section 9: Physical Plant Services
9-1 - Work Orders - Maintenance Request - Physical Plant
9-2 - Physical Plant - Policies and Procedures
9-3 - Capital Construction Project Files – Maintenance and Management
9-4 - Modification of Structural Members
9-5 - Tree Relocation/Replacement
9-6 - Protected Natural Areas and Native/Outdoor Classroom Areas
9-7 - Key Policy and Procedures
9-8 - Signage Policies-Internal Campus
9-9 - Campus Vehicles - Policies and Procedures
9-10 - Chalk/Markers for Classrooms
9-11 - Special Events Support
9-12 - Recyclable Materials Collection
9-13 - Driving Vehicles on Campus Sidewalks and Fire Lanes
Section 10: Community Concert Hall
10-1 - Rental/Usage
10-2 - Campus Productions/Concerts
Section 11: Other College Policies
11-1 - Special Collections at the Center of Southwest Studies
11-2 - Travel - Alcohol
11-3 - Alcohol Beverage Service
11-4 - On-Campus Solicitation
11-5 - Commencement Speakers
11-6 - Campus Posting
11-7 - Smoking and Tobacco Use on Campus
11-8 - Active Duty
11-9 - Dogs on Campus
11-10 - Peaceful Assembly
11-11 - Research Misconduct
11-12 - Institutional Fee Plan
11-13 - External Data Reporting
11-14 - Faculty Emeritus Privileges
11-15 - Granting Emeritus Status to Senior Administrators
11-16 - Sale/Service of Non-Campus Dining Services Food
11-17 - Food and Drink Policy for Education/Business Building
11-18 - Lending of Equipment
11-19 - Environmental Issues
Section 12: Sponsored Research
12-1 - Grant Application Process
12-2 - Sponsored Grants & Contracts Budgeting/Accounting/Reporting
12-3 - Grants Incentive
12-4 - Documentation of Grant In-Kind Match
12-5 - Cost Sharing Requirements for Sponsored Research Projects
