Fort Lewis Foundation Forms

• Check Request

It is the Fort Lewis College policy that expenses be paid out of college accounts, unless approval is given by the College Finance Committee for an expense that cannot be paid for with college funds.  Funds can be transferred from Foundation accounts to College accounts using the Interfund Transfer Form below.

Checks are processed through the Foundation on the 1st and the 15th of each month (except for January 1 or July 1 when they are only processed on the 15th of the month).  If these days fall on a weekend, checks will be processed the following Monday.  Please complete the form, have appropriate signatures and deliver to the Foundation Office, Kroeger Hall.  Checks over $2,500 are required to have 2 signatures - i.e. the appropriate Dean or VP as a second signature.

Checks will be available no later than 5 p.m. on the day following processing.

Excel Check Request Form 
Adobe Acrobat Check Request Form
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• Deposit Request

Deposits are processed on a regular basis.  Please complete the form, have appropriate signatures and deliver to the Foundation Office, Kroeger Hall.  All checks must be payable to the Fort Lewis College Foundation.

Excel Deposit Request Form
Adobe Acrobat Deposit Request Form
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• Gift In Kind (Non-cash Gift)

Gift In Kind forms are required for all non-cash gifts/donations.  A separate form for donations to the Center of Southwest Studies is required, please contact the Center for additional information.  For all other non-cash gifts, please complete the form, and deliver to the Foundation Office, Kroeger Hall.

Excel Gift-In-Kind Form
Adobe Acrobat Gift in Kind Form
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• Fund Transfer

Money can be transferred between Foundation funds or can be transferred from a Foundation fund to a College organization.  Please complete the form, get appropriate signatures and deliver to the Foundation Office, Kroeger Hall.

Excel Fund Transfer Form 
Adobe Acrobat Fund Transfer Form
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• Payroll Deduction

Please complete the form, and deliver to the Foundation Office, Kroeger Hall.  Payroll deduction forms received in the Foundation before the 14th of each month will be processed for that month.

Excel Payroll Deduction Form 
Adobe Acrobat Payroll Deduction Form
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• Fund Establishment

Please complete the form requesting a new fund, and deliver to the Foundation Office, Kroeger Hall.  All funds must maintain a minimum $500 balance for establishment.

Excel Fund Establishment Form 
Adobe Acrobat Fund Establishment Form
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• Grant Application

Effective July 1, 2005 the Fort Lewis College Foundation has changed its grant policies.  The Foundation will accept and review grants on November 1, and March 1 of each year.  Department chairs and the appropriate school dean must sign off on the grant form.  The Foundation will collect all grant forms and review with the College President and Vice President of Institutional Advancement and Sponsored Research to determine how requests fall within institutional priorities.  If you have questions about this new procedure, please call 970-247-7177.

Grant Application in Word
Grant Application in Adobe Acrobat (PDF)
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• Scholarship Transmittal

All scholarship transmittals must be submitted to the Financial Aid Office and the Foundation no sooner than March 1 but no later than June 1 for the upcoming school year.  Please note in the comments section if the scholarship is a book scholarship.

Scholarship Transmittal in Excel
Scholarship Transmittal in Adobe Acrobat (PDF)
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If you have questions or comments, contact:

Margaret Deane Gray
Foundation Executive Director
(970) 247-7177
email: gray_m@fortlewis.edu