Finances

This Information is also synopsized in the Faculty Information Page here.

Instructor payments:
Instructors are paid $80.50 per credit hour and salaries are paid in two 50% increments: 1) halfway through the program and 2) after grades are submitted via WebOpus or to Continuing Education. An additional 24% of the instructor's pay is paid into the benefit pool by CE on behalf of the Faculty Lead.

Student Payments

Students will pay the initial non-refundable deposit, final deposits, tuition and fees through the Cashier Office at the window in Berndt Hall. The Cashier will apply student payments to the ORG account for your Innovative Month program. Students are given a receipt documenting their payment. Continuing Education will communicate frequently with the Cashier and update the Faculty Lead regarding student payments. Student accounts receivable are your responsibility.

Instructor Access to Student Payment Information

Instructors can verify payments by having students provide a copy of the payment receipt directly to them. Instructors may also obtain a copy of the payment history by calling Continuing Education at 247-7385. 

There are two situations when student payments will not occur before the course starts: 
(Since these monies can be assured, instructors are granted corresponding spending authority)
 
Native American Tuition Waiver The college will pay the tuition ($115 per credit hour) for qualified Native American students. Fees ($25 per credit) are the student's responsibility to pay. Instructors can verify that a student qualifies for waiver by contacting the Records Office by phone (247-7350) or e-mail Records@fortlewis.edu.  

Financial Aid Students participating in Innovative Months may qualify for financial aid.
Students must: 
    1) Apply at the Financial Aid Office, and 
    2) Contact Beth Emrich in Accounts Receivable (140 BH) to set up the disbursement mechanism. 

CE will inform the instructor when financial aid for a student has been verified.

Student Drop/Refund

IM instructors must make their refund/drop policy clear to students. If the instructor gives approval for a student to drop a course, the Office of Continuing Education will process refund using an RFP (student will pick up a check @ cashier's window).

Innovative Month expenditures, including faculty pay, are limited to fees collected (including monies from Native American tuition waiver and Financial Aid). 

Cash Advances & Reimbursements

Instructors should contact the Office of Continuing Education, 247-7385, duthie_g@fortlewis.edu for travel advances and other disbursements. RFPs are used to reimburse expenses incurred before travel. Receipts must be submitted with an RFP with at least two weeks allowed for processing. Cash Advances may be obtained before travel if requested at least two weeks prior to departure. 

The following forms must be completed with your Innovative Month:
All forms are accessible at http://www.fortlewis.edu/faculty_staff/travel_office/default.aspx
             
Travel Authorization Form due upon official approval of IM Program. Submit completed form to Continuing Education 

Cash Advance Form

• Cannot be submitted until monies are collected from the students (e.g. Non-refundable deposits)
• Submit at least 2 weeks prior to departure to allow for processing
• Submit completed form to Continuing Education
• Maintain journal of all financial expenditures and conversion rates. Receipts/invoices for substantial amounts ($100 or >) must be saved and submitted with your journal at the end of program
• Faculty Lead is responsible for recording conversion rates and converting all transactions to $US dollars.

Sample Journal Entry:

Date		Location		Amount in Foreign Currency		Conversion Rate		Amount in US Dollars
2/26/2010		Hotel in Lima		654		0.875		$ 571.27

 

 Request for Payment (RFP)
 For expenses paid prior to trip; submit to Continuing Education along with applicable receipts/invoices

Travel Expense Reconciliation Form Due to Continuing Education within two weeks of program's conclusion. Used to compile all expenses for the faculty member(s) and group expenses: