FORT LEWIS COLLEGE INSTITUTIONAL REVIEW BOARD
Exemption Application Packet

Contents:
Instructions
Ethical Considerations
Exemption Criteria
Application


Instructions for Submitting Applications for Review

1. Download this document to your computer.

2. Carefully read the instructions for both the application process and the informed consent process. A complete and thorough application helps to expedite the review. Incomplete applications will be returned.

3. The application form and informed consent (if applicable) must be submitted electronically to IRB@fortlewis.edu as an attachment. A link is provided in this application to save these documents to your computer.

4. After your application form has been approved you must submit a signed, hard copy to Mary Ann Erickson, PhD in Whalen Gymnasium, room 134.

5. A current copy of the curriculum vita of the Principal Investigator must be on file in the Administrator’s office. If you have submitted a vita since July 1 of this academic year, you do not need to include it with this application.

Application Review Process

1. It is the reviewer’s responsibility to determine if the application qualifies for exemption. Categories for each are included in this packet. The Institutional Review Board has the discretion to bump the review to expedited or full depending on risk.

2. Exemption review applications can be submitted anytime. Only one member of the Institutional Review Board needs to review these applications. You will receive an e-mail within 7-10 working days after submission asking for more clarification, granting approval or denial. Once the concerns have been satisfactorily addressed, an email approval notice will be sent to both the researcher and the co-PI (student).

3. After your application form has been approved you must submit a signed, hard copy to Mary Ann Erickson, PhD in Whalen Gymnasium, room 134.

4. Federal certification forms will be provided if the project is being submitted for funding to a federal agency requiring such forms (USDA, NIH).

Data Collection

    • Data from human subjects are not to be collected until approval is received from the Institutional Review Board.

Further Information

    • Please contact Mary Ann Erickson, PhD, 247-7694 with questions about IRB applications or policy.

Ethical Considerations when Reviewing Research

Federal law requires that the IRB make certain that the researchers have addressed each of these ethical issues:

RISKS TO SUBJECTS ARE MININMIZED

Researchers are asked ensure that the potential research-related risks to research subjects are minimized. That is, if there are any risks involved in participating in the research, the researcher should take all reasonable steps to minimize those risks. Risks include physical risks (such as the possibility of having an allergic reaction), psychological risks (such as the possibility emotional distress), social risks (such as the possibility of embarrassment or ridicule by peers), legal risks (such as the possibility of being sued because of information shared with the researcher), and economic risks (such as the possibility of being fired from one’s job for sharing information with the researcher).

RISK/BENEFIT RELATIONSHIP

Researchers should demonstrate that the risks to the subject are reasonable relative to the anticipated benefits to the subject, and relative to the importance of the knowledge that may be reasonably expected to result. That is, if the research has minimal benefits to the subject and to society, then it should have only minimal risks. Higher risk-levels are acceptable only when there are greater potential benefits (such as in cancer research).

SELECTION OF SUBJECTS

Researchers should take steps to make the selection of subjects as equitable as possible. That is, researchers should take steps to ensure that people of a certain gender, race, religion, economic classes, etc., are not systematically excluded or included as research subjects, without research related reasons. The committee is to ensure that the selection of subjects is fair, so that one group of people does not undergo an unfair portion of the risks or benefits of the research. Clearly, no selection of subjects will be perfectly equitable (with representatives from every ethnicity, age-group, economic class, etc). Thus, researchers are only required to show that they have taken steps to increase the diversity of their research subjects and to minimize inequities.


CONFIDENTIALITY

Researchers need to show that they have a clear plan for how they will protect the confidentiality of the subjects, where appropriate. If names will be connected to the data in any way (including on informed consent forms), researchers should take steps to protect the confidentiality of subjects. One way to do this is to create a “key” linking names to letters or numbers. The researcher should replace names with the letter or number on data that will be made public. The key, or any other paperwork connecting names with data should be placed somewhere secure, such as a locked file cabinet. The exact procedures for confidentiality should be explained clearly to the research subjects.

INFORMED CONSENT

Researchers need to show that they will seek informed consent for each prospective subject. That is, researchers need to make sure adequate explanation of the research process, including the potential risks and benefits, are given to the subjects and that, with that information, the subject freely consent to participating in the research. Usually, though not necessarily, this is demonstrated by preparing a written informed consent form.

Researchers should demonstrate that attention has been paid to special problems that may arise when research involves vulnerable populations, such as children, pregnant women, prisoners, mentally disabled persons, or economically or educationally disadvantaged persons.

The IRB would like to emphasize that this is not a complete or even uncontroversial list of ethical issues involved in research on human subjects. Rather, it is intended as a starting point for discussion. The IRB would like to act, not as an ethical dictator, but as a facilitator of a campus-wide conversation about research ethics.

The Office of Human Subjects Research at the National Institutes for Health has an online program on the protection of human subjects of research (a valuable two-hour tutorial). Go to http://phrp.nihtraining.com/users/login.php


Fort Lewis College Institutional Review Board
Exemption Criteria
CFR 46.101

Unless otherwise required by department or agency heads, research activities in which the only involvement of human subjects will be in one or more of the following categories are exempt from this policy:

(1) Research conducted in established or commonly accepted educational settings, involving normal educational practices, such as

(i) research on regular and special education instructional strategies, or

(ii) research on the effectiveness of or the comparison among instructional techniques, curricula, or classroom management methods.

(2) Research involving the use of educational tests (cognitive, diagnostic, aptitude, achievement), survey procedures, interview procedures or observation of public behavior, unless:

(i) information obtained is recorded in such a manner that human subjects can be identified, directly or through identifiers linked to the subjects; and

(ii) any disclosure of the human subjects' responses outside the research could reasonably place the subjects at risk of criminal or civil liability or be damaging to the subjects' financial standing, employability, or reputation.

(3) Research involving the use of educational tests (cognitive, diagnostic, aptitude, achievement), survey procedures, interview procedures, or observation of public behavior that is not exempt under paragraph (b)(2) of this section, if:

(i) the human subjects are elected or appointed public officials or candidates for public office; or

(ii) federal statute(s) require(s) without exception that the confidentiality of the personally identifiable information will be maintained throughout the research and thereafter.

(4) Research involving the collection or study of existing data, documents, records, pathological specimens, or diagnostic specimens, if these sources are publicly available or if the information is recorded by the investigator in such a manner that subjects cannot be identified, directly or through identifiers linked to the subjects.

(5) Research and demonstration projects which are conducted by or subject to the approval of department or agency heads, and which are designed to study, evaluate, or otherwise examine:

(i) Public benefit or service programs;

(ii) procedures for obtaining benefits or services under those programs;

(iii) possible changes in or alternatives to those programs or procedures; or (iv) possible changes in methods or levels of payment for benefits or services under those programs.

(6) Taste and food quality evaluation and consumer acceptance studies,

(i) if wholesome foods without additives are consumed or

(ii) if a food is consumed that contains a food ingredient at or below the level and for a use found to be safe, or agricultural chemical or environmental contaminant at or below the level found to be safe, by the Food and Drug Administration or approved by the Environmental Protection Agency or the Food Safety and Inspection Service of the U.S. Department of Agriculture.

Download and save a Blank Exemption Application. ONLY THE APPLICATION should be submitted as an attachment to IRB@fortlewis.edu by the PRIMARY INVESTIGATOR (faculty). A complete and thorough application expedites the process!


Fort Lewis College Institutional Review Board
Documentation of Human Subject Research that has Exempt Status

[Download and save a Blank Exemption Application]

Research Project Title:

Principal Investigator (must be a faculty member):

Department:

Telephone: Email:

Co-Principal Investigator (student researcher):

Department:

Telephone: E-mail:

Date project activity to begin:

As the investigator submitting this proposed research and signing below, I agree to conduct the research involving human subjects as presented in the protocol or modifications to it and as approved by the Department and the Institutional Review Board.

PI Signature: _______________________________________________Date: ____________

Co-PI Signature: _____________________________________________Date: _____________

 

1. Succinctly (in approximately fifty words or less) describe the purpose and methods of the research. Include a brief description of all procedures to be conducted. Attach any instruments (surveys, etc) that will be used.

 

2. Cite which exempt category you believe this research falls under, and explain why you believe it falls under this category (see above).

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