Fort Lewis College Travel Policies

• Travel Guide and Rules

Fort Lewis College Travel Forms

• Travel Card Application & Agreement     
  Fill out first page, print and HAND DELIVER to the Travel Office (290 BH).  Second page will be signed when you pick up the card.  Cards are generally available about 10 days after the application is received. 
  
  
• Cash Advance Request Form 
  Cash is requested for travel expenses for group and program travel. No Cash Advance required for travel expenses will occur unless an approved Travel Authorization has been submitted.
  
  
• Non-Employee Purchase Authorization for Commercial Air Form 
  Departments requesting airline tickets for non-employees use this form to secure a ticket voucher for Non-Employees. Travelers are reminded that there is a "short" time frame from the time the trip is booked to when payment is required by the selected Travel Agent. Therefore, it is imperative that this request is submitted immediately after ticket is booked.
  
  
• Request for Payment Form
  This form is used to Prepay of Conference Registration Fees or other required prepaid expenses. No prepayment of travel expenses will occur unless an approved Travel Authorization has been submitted.
  
  
• Travel Authorization Form
  All Employees/Students traveling for the benefit of the College must complete a Travel Authorization before departure. All travel for the College, to include local, no matter what type of transportation utilized, must be approved before trip commences. Travelers risk not being represented by the College for insurance matters as well as reimbursement refusal.
  
  
• Travel Expense Reconciliation Form Individual travelers seeking reimbursement of travel expenses are required to submit a Travel Expense Reconciliation form. The out-of-pocket expenses listed are to be based on an approved Travel Authorization.
  
  
• Student Travel Release Form
  If you have questions about this form e-mail or call the Student Affairs Office at 970-247-7573.
  
  

• Accounts Payable Direct Deposit Authorization Form
  We are now offering direct deposit for expense reimbursements in Accounts Payable for faculty and staff.

   

  To enroll, simply fill out the attached Authorization Form and turn it in to the Accounts Payable Office (140 BH).  Faculty and staff can enroll anytime; however, all enrollment forms are due at least one week prior to expense reimbursement being processed.

   

  You will not receive a direct deposit acknowledgement through the mail.  Instead, it will be emailed to you.
  
  Note:   You will need to allow a lag time of at least 2 business days for the direct deposit to post to your account from the time you receive the email.
  
  If you have questions please contact Kelly Balcar x7144.

• For more state travel information go to the State of Colorado - Statewide Travel Management Program web