Travel Policies & Forms

Travel Agent Information

State Travel Management Program (STMP)

TRAVEL FORMS:

Travel Authorization Form
All FLC employees traveling for the benefit of the college, including local travel, must complete this form PRIOR to departure. Even if the traveler is will not request reimbursement of expenses, a Travel Authorization must be on file for insurance purposes.

Travel Expense Reconciliation Form

Travelers seeking reimbursement of travel expenses are required to submit this form, and all itemized receipts. Do not include any prepaid expenses.

Request for Payment (RFP)
Use this form when requesting reimbursement of prepaid expenses such as conference registration fees. Always reference the TA number on the RFP.

Accounts Payable Direct Deposit Authorization Form
Faculty and staff may enroll anytime, however enrollment is due at least one week prior to expense reimbursement processing. Submit your completed form to the Accounts Payable Office, 140 Berndt Hall. Your direct deposit notification will be emailed to you. For inquiries, call Accounts Payable, x7144.

Student Travel Release Form

For inquiries, e-mail or call the Student Affairs Office at 970-247-7573.

Travel Card Application & Agreement

Complete the form and send it to the Office of Purchasing & Travel, 290 Berndt Hall. Cards are generally available approximately 10 days after the form is received. When the card has arrived, you will be required to come to the Purchasing & Travel Office to pick up your card.

Non-Employee Purchase Authorization for Commercial Air Form

Use this form when requesting airline tickets for non-employees. The travel agency will hold the ticket for only 24 hours, so it is imperative that this form is submitted immediately after booking the ticket in order to generate a purchase voucher within that time frame.

Cash Advance Request Form
May be requested for group and program travel. No cash advance request will be processed without an approved Travel Authorization.

Travel Office Contacts:

Rena Cole

970-247-7430

cole_rena@fortlewis.edu

Wayne Hermes

970-247-7432

hermes_w@fortlewis.edu

Accounts Payable Contact:

Laurel Nye

970-247-7144

nye_l@fortlewis.edu