Assessment of Tuition and Fees upon Withdrawal
Students who are registered for classes and decide not to attend have the responsibility to cancel classes before the first day of the relevant term. Non-attendance does not constitute cancelation or withdrawal. A No-Show Fee of $150 for Fall and Winter terms or $50 for each Summer session will be charged in lieu of tuition and student fees for students who never attended classes, yet failed to cancel classes before the first day of the relevant term.
Tuition and fees for official withdrawals are adjusted according to the schedules below:
|
FALL AND WINTER TERMS*
|
|
Date of Withdrawal
|
Tuition and Fees Assessed
|
|
1st day of term
through Census
|
10%
|
|
Day after Census through the end of week 4 of the term
|
60%
|
|
Weeks 5-9
|
75%
|
|
Week 10 forward
|
100%
(full tuition & fees)
|
* The Board of Trustees for Fort Lewis College reserves the right to change any fee at any time without formal notice whenever conditions warrant such a change.
|
SUMMER SESSIONS*
|
|
Date of Withdrawal
|
Tuition and Fees Assessed
|
|
1st day of session
through Census Date
|
10%
|
|
Day after Census Date through the end of Week 2 of the session
|
60%
|
|
Week 3
|
75%
|
|
Week 4 forward
|
100%
(full tuition & fees)
|
* The Board of Trustees for Fort Lewis College reserves the right to change any fee at any time without formal notice whenever conditions warrant such a change.
To be eligible to receive the reduction in tuition and fees according to this schedule, the official withdrawal must be completed using WEBOPUS prior to midnight on the Sunday of the week indicated, with the exception of Census Date deadlines.
Students receiving federal need-based (Title IV) financial aid who withdraw before the 60% point in the term will be subject to the Return of Title IV Funds Policy. This is independent of the pro-rata assessment schedules above.
Return of Title IV Funds Policy
The Financial Aid Office recalculates Title IV funds eligibility for students who:
- receive F's in all courses
- totally withdraw from all classes
- are dismissed.
Title IV funds include: Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Leveraging Educational Assistance Program Grant (LEAP), Academic Competitiveness Grant (ACG), Science and Mathematics Access to Retain Talent Grant (SMART), Federal Perkins Loan, Federal Subsidized Stafford Loan, Federal Unsubsidized Stafford Loan and Federal Parent (PLUS) Loan.
Recalculation is based on the percent of earned aid using the following formula: percent earned = number of days completed up to the withdrawal date divided by total days in the semester/session. Withdrawal date is defined as the actual date the student began the institution's withdrawal process or the student's last date of recorded attendance. For the student who withdrew without notifying the institution, it is the midpoint of the semester/session.
When a student receives Title IV funds and their enrollment is terminated prior to the end of the semester, the Title IV funds they received are subject to repayment. If the student withdraws after 60% of the enrollment period, the student will have earned all of his/her Title IV funds and no repayment will be required. We calculate repayment based on the number of days of attendance versus the number of days in the term.
Example: The student received Pell Grant for $1,875 for full time enrollment (12 credit hours). The student withdrew 38 calendar days into the 106-day term. Therefore the formula used would be 38 ÷ 106% = 35.8. The student earned 35.8% of their Title IV aid. See the chart below which shows the rest of the applicable return of Title IV funds calculations.
|
Original Pell award
|
$1875.00
|
|
Amount of Title IV aid student has earned is 1875 x 35.8%
|
$671.25
|
|
Pell award - amount of Title IV aid unearned by the student
or Title IV aid to be returned is 1875 - 671.25
|
$1203.75
|
|
Percentage of Title IV aid unearned is 100 - 35.8 = 64.2
|
64.2%
|
|
Institutional charges incurred by student
|
$792.45
|
|
Institutional charges unearned are 792.45 x 64.2%
|
$508.75
|
|
Title IV aid to be returned by student
(Original award - institutional charges = student amount x percentage unearned ÷ 2 = total amount student must repay) (1875 - 792.45 x 64.2% = 695 ÷ 2 = 347.50)
|
$347.50
|
|
Pell funds institution must return to the Dept. of Education
|
$508.75
|
When aid is returned, the student will owe the College. The student will be billed accordingly and should contact Accounts Receivable to make arrangements to pay the balance due.
Please note: A student must repay these funds if the amount owed by the student is at least $25. Failure to repay requires the college to report the student to the U. S. Department of Education causing ineligibility of future Title IV funds at any educational institution.
No-Show Policy
Students who do not attend classes are ineligible for financial aid. Any financial aid they received must be repaid. Students who do not attend but fail to officially withdraw from classes prior to the published drop or census date will be held responsible for tuition, fees or book charges and repayment of all financial aid for the term.
Examples:
If a student enrolls in 12 credit hours but only attends 10 credit hours, the student's award will be pro-rated to 10 credit hours and the student must repay any financial aid received for the higher number of hours.
If a student enrolls in 12 credit hours and does not attend at all, the student must repay all of the financial aid received.