Marketing & Communications

Submitting Student Names

The Marketing & Communications department needs help from departmental representatives to gather information about specific students and their accomplishments. These individuals have already been contacted about this responsibility. Email reminders will be sent at the start of each month to those who are expected to send information.

The list of accomplishments we are currently publicizing is on the Merit page.

Here is the process for submitting:

STEP 1: WRITE A VERY BRIEF SUMMARY OF THE ACCOMPLISHMENT.

This part will be included in the news story to explain to the reader what this accomplishment is. For example, here is the summary for the Dean’s List announcement: To be eligible for Dean's List, a student must carry a semester GPA of 3.6 or better in no fewer than 15 credit hours of graded college level work and have completed all work for which they are registered by the end of the semester. Some announcements may not need a summary if they’re very obvious.

If this entire group won a specific accomplishment this year (e.g., the women’s basketball team won the RMAC Shootout), include that here. If a certain accomplishment applies only to a few students, add it in step 4 below.

STEP 2: GATHER NAMES.

Gather the list of students who achieved the particular accomplishment.

Ensure that the list of students is comprehensive and correct. Announcements will be sent soon after spreadsheets are received, so there likely won't be time for corrections.

STEP 3: ENTER STUDENTS' BASIC INFORMATION INTO THE SPREADSHEET.

Please use this spreadsheet to submit your information or format your own similarly. The minimum amount of information needed is the student’s ID number, first name, and last name. We can pull the other information that needed (email address, hometown, major) from the current enrolled spreadsheet.

STEP 4: (OPTIONAL) ENTER MORE DETAILED INFORMATION INTO THE SPREADSHEET.

If desired, use the additional columns to include other information that we might not necessarily have access to (e.g. country and school where a student studied abroad, title of research paper or poster presentation, tutoring area of expertise, etc.). If using the optional fields, change the column label to reflect what it represents.

These can be in the format of single words (which will be placed into a sentence), or an entire sentence. (If using the latter method, please refer to the student by last name only so it matches the rest of the article.)

STEP 5: EMAIL THE SUMMARY AND SPREADSHEET TO NYQUIST_L@FORTLEWIS.EDU.

The announcement will go out within the next week! Let your students know to expect an email to their FLC account.

Print

FERPA & Confidentiality

FERPA, the Family Educational Rights and Privacy Act of 1974, governs how we share any student information.

  • Any students that have a FERPA Confidentiality hold on their account will not be included in any Merit announcements. If they are accidentally included on a spreadsheet, our follow up process will delete them.
  • All students are notified about Merit each semester; most responses have been positive. However, if students tell you they don't want to be included, please email Lindsay Nyquist so they can be placed on a “blacklist” and kept out of all future announcements. Students also have the ability to un-publish their online profile by themselves at any time.
  • Ensure that all information provided in the spreadsheet is “directory information,” as defined by FERPA.  See FERPA guidelines here.