Physical Plant

Fort Lewis College vanFort Lewis College van interior

Vehicle Types and Rental Rates

Vehicles available for use include a 30-passenger ‘field’ bus, a 29-passenger ‘travel’ bus, a 24-passenger ‘travel’ bus, 15-passenger 'travel' coach, full-sized vans (12-passenger), and trucks (4x4)/hitch. Transportation Services does not provide bus drivers. Current rental rates (since March 1, 2005) are as follows:

Full-sized (12 passenger) Vans Rates
Daily $65.00

Travel Coach #29 &  #30 (15 Passenger )                                                          Daily $160.00                                                                                                         

Travel Bus #1 (24 Passenger) Rates
Requires Driver with CDL air brake endorsement                                                  TV, VCR Player, Cassette Player
Daily $160.00

Field Bus #3 (30 Passenger) Rates
Requires Driver with CDL air brake endorsement
Daily $55.00

Travel Bus #5 (29 Passenger) Rates
Requires Driver with CDL air brake endorsement
AM/FM Cassette Player, VCR, 4 screens
Daily $175.00

Trucks(2)   4x4 (1) Extended Cab Rate                                                        Daily $65.00

Rental Request Procedure

To determine the availability of a vehicle, contact the PPS Service Center at 247-7000 as far in advance as possible. While an advance reservation may not guarantee availability of a vehicle, it may be helpful in determining whether or not Transportation Services will be able to accommodate departmental needs.

College vehicle reservations are accepted on a first-come, first-serve basis. No priority is given to any individual or group. To officially reserve a State vehicle, submit a Vehicle Request Form (VRF) as far in advance as possible with the following information:

  1. Type (or types) of vehicle(s) needed
  2. Driver name(s)
  3. Destination
  4. Travel Authorization Number (Reservations will not be made without this number)
  5. Budget account number (Reservations will not be made without an account number)
  6. Departure and return date/time
  7. Special instructions (e.g. remove back seat from a full-size van)

A properly authorized VRF is required to be completed and received by PPS Service Center before the vehicle will be scheduled and/or released to the driver. All non-college drivers of state vehicles must be at least 21 years of age and possess a clean driving record. Any drivers that are not Colorado State Employees must submit an Authorized Volunteer Driver Form. An Authorized Volunteer Driver Form must be completed, approved and submitted to the PPS Service Center each trimester. In accordance with State regulations and Fort Lewis College policy, and to ensure appropriate use of State vehicles, all rental charges are required to be billed to an existing FLC account. Credit card, cash, and check payments are not accepted. In the event the requestor is not able to arrive at the scheduled time, or if there is a need to cancel the reservation, please contact the PPS Service Center (247-7000) as soon as possible in order to avoid a "no show" charge. Rental rates are charged on a daily rate. Charges include vehicle liability insurance, required vehicle maintenance, and any lease charges paid by Transportation Services. Advanced pick up of vans after 4:00 PM will not be charged for that day. There is a one-day minimum rental and charges shall be assessed accordingly. No-show's and late returns are charged at the minimum daily rental rate for that vehicle. No-show's and late returns are charged at the minimum daily rental rate for that vehicle.

"Employees" verses "Volunteers"

State of Colorado Employees / Fort Lewis College Employees are able to rent vehicles if properly licensed.  Fort Lewis College Employees are defined as Classified, Exempt (under contract), and temporary workers under a current CARF (Contract Authorization Request Form).

All non-college drivers of state vehicles must be at least 21 years of age and possess a clean driving record. Any drivers that are not Colorado State Employees must submit an Authorized Volunteer Driver Form. An Authorized Volunteer Driver Form must be completed, approved and submitted to the PPS Service Center each trimester. In accordance with State regulations and Fort Lewis College policy, and to ensure appropriate use of State vehicles, all rental charges are required to be billed to an existing FLC account.

Required Training Procedure

Fort Lewis College Fleet Safety & Driver Training Update  

Hanover has expressed an interest in focusing on fleet safety at Fort Lewis College, as this area of their insurance history has one of the highest costs as well as serious accidents/fatalities.  With this in mind  anyone renting a vehicle from the motor pool must successfully complete a series training courses offered by Hanover Insurance.  The courses cover topics appropriate for travel around Fort Lewis College.  If you pull a trailer there is an additional course covering towing safety that you will be required to complete.

The on-line training courses range from 15 – 50 minutes in length.  All training must be completed before a vehicle can be checked out.  Again, if you plan to tow a vehicle you must complete the towing safety course before you check out your vehicle.

 Please keep in mind that the safety of our students, faculty, staff, volunteers and the general public are all considerations factored into the decision of requiring this training.

Safety Training Course

For those who do not already have an FLC PureSafety account, once your request for a vehicle has been submitted along with an email address, ID number and appropriate department, the Service Center will send out an email with your user name and password for training.  Once you receive them, log into the safety training site.  Tracking of your training progress is completed using this user name and password. 

 

To login – Company Name must be fortlewiscollege (no spaces no capital letters)

User Name will be assigned to you (typically last name, underscore, first initial)

Password will be assigned to you and sent via email.

You will be prompted to change the password upon entry.  The new password requires a minimum of 8 spaces, at least one letter, one digit and one sign 1,@,#,$, etc.

example of software login

 

MAC Users

The training program isn't supported with Safari.  Please use the Foxfire Browser and make sure that pop ups are enabled.  The lesson will open in an additional window. 

Once you have completed a training class a diploma will be email to you.  Please make sure a copy of the diploma is sent to The Service Center ( workrequest@fortlewis.edu ).

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Safety Notes

 Texting and Cell Phone Use While Driving Laws 

Map and chart of laws shown State by State.

Physical Plant Services' Role in Motor Pool

Transportation Services manages the Fort Lewis College rental vehicles. This department is funded as a Revolving Fund and managed by personnel from the Physical Plant Services (PPS) Service Center and PPS Equipment Shop. When in use, vehicles are checked out to authorized individuals who must assume responsibility for the operation of the vehicle. The PPS Service Center (247-7000) and the PPS Equipment Shop (247-7560), are located in the Physical Plant Services Building at the north end of campus across from Hillcrest Golf Course. The main entrance is located on the east side of the building. Vehicles are available for pick up from the PPS Service Center which is open from 8 a.m. until 5 p.m. Monday through Friday.

PPS is involved in two specific functions in the management of these vehicles, i.e., operational support and the data entry/accounting cost process associated with vehicle operation. PPS schedules the use of the vehicles based upon receipt of requests. It inspects, cleans, maintains and repairs the vehicles. No vehicle is released for use with identified safety or operational problems, regardless of other commitments. In addition, PPS offers assistance to drivers as to where and how vehicles may be repaired when problems occur off campus.


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Motor Pool FAQs

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Written permission must be granted by Colorado State Fleet Management before any state-owned vehicle may be driven out of the continental United States.  This approval must be generated through the PPS Service Center as far in advance of the trip as possible.


State insurance rules prohibit vehicle use from personal errands or the transportation of family members or pets.