To determine the availability of a vehicle, contact the PPS Service Center at 247-7000 as far in advance as possible. While an advance reservation may not guarantee availability of a vehicle, it may be helpful in determining whether or not Transportation Services will be able to accommodate departmental needs.
College vehicle reservations are accepted on a first-come, first-serve basis. No priority is given to any individual or group. To officially reserve a State vehicle, submit a Vehicle Request Form (VRF) as far in advance as possible with the following information:
- Type (or types) of vehicle(s) needed
- Driver name(s)
- Travel Authorization Number (Reservations will not be made without this number)
- Budget account number (Reservations will not be made without an account number)
- Departure and return date/time
- Special instructions (e.g. remove back seat from a full-size van)
A properly authorized VRF is required to be completed and received by PPS Service Center before the vehicle will be scheduled and/or released to the driver. All non-college drivers of state vehicles must be at least 21 years of age and possess a clean driving record. Any drivers that are not Colorado State Employees must submit an Authorized Volunteer Driver Form. An Authorized Volunteer Driver Form must be completed, approved and submitted to the PPS Service Center each trimester. In accordance with State regulations and Fort Lewis College policy, and to ensure appropriate use of State vehicles, all rental charges are required to be billed to an existing FLC account. Credit card, cash, and check payments are not accepted. In the event the requestor is not able to arrive at the scheduled time, or if there is a need to cancel the reservation, please contact the PPS Service Center (247-7000) as soon as possible in order to avoid a "no show" charge. Rental rates are charged on a daily rate. Charges include vehicle liability insurance, required vehicle maintenance, and any lease charges paid by Transportation Services. Advanced pick up of vans after 4:00 PM will not be charged for that day. There is a one-day minimum rental and charges shall be assessed accordingly. No-show's and late returns are charged at the minimum daily rental rate for that vehicle. No-show's and late returns are charged at the minimum daily rental rate for that vehicle.