Every effort is made to maintain the security of State of Colorado and Fort Lewis College (FLC) property and to insure the safety and security of FLC students, residents and employees. In order to achieve that goal, the following procedures will be followed when dealing with keys to campus structures:
Anytime a building or office key is needed, a Key Request Form must be filled out and signed by the authorized department chair. All areas of the form must be completed and turned into the PPS Service Center before the key request can be processed. Keys that access areas shared by one or more departments, must have signatures from the involved parties.
While key holders bear responsibility for maintenance and use of their keys, department cost center directors will bear ultimate responsibility for key misuse, loss, or non-returned keys - NOT the PPS Service Center.
Keys will be issued and assigned to students only to the extent necessary for them to perform their jobs or assignments properly. They will be issued on a trimester basis only. Keys must be turned in on the last day of the trimester by 4:00 p.m. to the PPS Service Center. Students that have not returned their keys will have a hold placed on their transcripts until the keys are returned or the applied fees paid.
Lost Key Procedure:
Any time a key is lost, the official key holder must send an email stating where and when the key was lost, what are the circumstances and how was it identified. The email must be sent to the PPS Service Center with a cc to the Department Chair or Director that approved the issuance of the key. Based on the circumstances a decision will be made on how to handle the lost key. Appropriate charges will apply.
The official Campus Key Policy can be found in Policy 9-7 (Key Policies and Procedures) of the Fort Lewis College Policies web site.