Purchasing & Travel Office

Fort Lewis College Travel Information & Resources

Current Mileage Rate

Current Mileage Rate:  50¢ per mile

State Travel Visa

CitiBank (travel Visa card provider)

All FLC employees traveling on official Fort Lewis College business are required to use this credit card when purchasing airfare, rental cars, and lodging.  It may also be used for fuel, meals, and at grocery stores.

To request a PIN number or report a lost or stolen Visa card, call 1-800-248-4553

Travel Card Application & Agreement 
The State travel Visa card is the required form of payment for lodging, rental vehicles, and airfare purchases. Complete the application form and send it to the Purchasing Office, 290 Berndt Hall. Cards arrive approximately 5 days after the form is received. When the card arrives, notification will be sent by email to pick up the card in the Purchasing Office.

Conference Registration Fees

Conference registration fees are required to be paid with a P-card. No other form of payment is acceptable unless the conference does not accept credit cards. 

Forms

FLC Travel Form  (10-14-13) 
All FLC employees traveling for the benefit of the college, including local travel, must complete an “Authorization” PRIOR to departure. Travelers seeking reimbursement for out-of-pocket expenses incurred while traveling, are required to submit a complete “Reconciliation" and all ORIGINAL ITEMIZED receipts WITHIN 30 DAYS AFTER RETURN. 

Employee Direct Deposit Authorization Form
This form must be submitted to Accounts Payable for direct deposit of expense reimbursements. Faculty and staff may enroll anytime, however enrollment is due at least one week prior to expense reimbursement processing. Submit your completed form to the Accounts Payable Office, 140 Berndt Hall. Your direct deposit notification will be emailed to you. For inquiries, call Accounts Payable, x7144.

Check Request Form
Use this form when requesting reimbursement of expenses which the traveler paid prior to travel. Always reference the TA number on the Check Request Form. No travel related expenses may be reimbursed without a properly executed TA on file. Any expenses reimbursed prior to travel should not be included in the Reimbursable Expenses section of the Travel Reconciliation form.

Student Travel Release Form
For inquiries, e-mail or call the Student Affairs Office at 970-247-7573.

Cash Advance Request Form
May be requested for travel with student group(s) only. No cash advance request will be processed without an approved Travel Authorization and must be submitted no less than five (5) working days before the cash advance is required. Cash Advances are not available for individual travel. As with all travel reconciliations, Cash Advances are required to be reconciled within 30 days of return.

Athletics Cash Advance Request Form
To be used for varsity athletic team travel only. No cash advance request will be processed without an approved Travel Authorization and must be submitted no less than five (5) working days before the cash advance is required. Cash Advances are not available for individual travel. As with all travel reconciliations, Cash Advances are required to be reconciled within 30 days of return.


Contacts

FLC Purchasing & Travel Office:

Wayne Hermes
970-247-7432
 
Rena Cole
970-247-7430
 
For questions regarding travel reimbursement requests, contact:
 
Vanessa Pietrowski
970-247-7144
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Account Codes

7330 Entry Fees
7529 Conference Registration Fees
7570 Employee – In-State
7571 Employee – Out of State
7572 Employee – International
7580 Non-Employee – In-State
7581 Non-Employee – Out of State
7582 Non-Employee – International
7590 Recruiting – Employee In-State
7591 Recruiting - Employee Out of State
7592 Recruiting – Non-Employee In-State
7593 Recruiting – Non-Employee Out of State