Registrar's Office

2013-14 Policy Changes Affecting Enrollment, Grades, and Degree Requirements

ATTENDANCE POLICY

If you miss even one class session during the first four days of the semester, your professors have the option to administratively drop you based on roll call.  If you have been administratively dropped, you will be notified via email by the Registrar’s Office.

What is the purpose of this policy?

To ensure that high demand courses are being fully utilized.

What is meant by “option” to administratively drop students?

Professors have the discretion to apply this policy or not apply this policy in a course.

How will I know if my professor is intending to use the administrative drop option?

Only the professor can answer that question.  

What if I have to miss class during the first four days -- for a very good reason?

Your only option is to request consideration from the professor to not be administratively dropped.    Make this request in person, via email, or by phone.   Professors’ office locations and contact information are available in the searchable Faculty & Staff Directory.

What are my options if I am administratively dropped?

If the course is open, you can re-register yourself until 11:59 p.m., Friday, Sept. 6, via WebOPUS.  If the course is not open, you can join the waitlist. Or you can select another course for your fall schedule. 

Can I drop a class I don’t want from my schedule by just not showing up?

Because faculty have the option, but not the obligation, to administratively drop students, non-attendance does not constitute a course drop.  If you are enrolled in a course you no longer want, you must drop it via WebOPUS before Census Date.


COURSE WITHDRAWAL POLICY

You can withdraw from a course and receive a grade of CW (Course Withdrawal) only three times during your undergraduate career.   Grades of CW do not impact your semester or cumulative grade point average.  Once you hit your three CW limit, you will be assigned grades impacting your grade point averages in every course until you graduate, with limited exceptions.

What is the purpose of this policy?

To make the semester and cumulative grade point averages more valid measures of the quality of a student’s academic performance.  

Last year I withdrew from a course, and received a grade of W, not CW.  Is CW new?

The W grade is no longer being used.  Beginning fall 2013 there are now four grades reflecting different types of withdrawal.  Course withdrawal – CW -- is one of those four new grades.

Do withdrawals in previous years count against my three CW limit?

No.  The CW limit is being counted out from fall 2013 forward.

Has the process to withdraw from a course changed?

In the past students withdrew from a course by getting a “Course Drop Form” from the Registrar’s Office and getting instructor permission.  To receive a grade of CW, instructor permission is not required.  If you’re within your three lifetime limit and have made the request by the deadline, you will be assigned the grade of CW. 

Last year the deadline for a course withdrawal was the last day of classes.  Will the deadline for a CW be the same?   

No.  The deadline to receive a grade of CW is the regular closing time of the Registrar’s Office on the Friday the week midterm grades are posted.  In fall 2013, this is 4 p.m., October 25.


SEMESTER WITHDRAWAL POLICY

You can withdraw completely from a semester and receive grades of SW (Semester Withdrawal) in all of your courses only one time during your undergraduate career.  A semester withdrawal is the withdrawal from all courses after Census Date.  Grades of SW do not impact your cumulative grade point average.  If you seek to withdraw completely from a semester a second or subsequent time, and are not given permission to do so by the Office of Academic Affairs, you will be assigned grades impacting your grade point average in each of the courses in which you are enrolled. 

What is the purpose of this policy?

To make the cumulative grade point average a more valid measure of the quality of a student’s academic performance.

Last year I withdrew entirely from a semester and received all W’s.

The W grade is no longer being used.  Beginning fall 2013 there are now four grades reflecting different types of withdrawal.  Semester withdrawal – SW – is one of those four new grades.

Do semester withdrawals in previous years count against my one SW limit?  

No.  The SW limit is being counted out from fall 2013 forward.

Has the process to withdraw from a semester changed?

Students initiate the withdrawal process in the same way as in the past, via the Withdraw from a Term form on the Registration section of WebOPUS.  The form now requires more information than it did in the past.  If you have not used your one SW limit, you will be automatically approved once you complete the form.  You will receive notification via email from the Registrar’s Office.  If you are requesting to withdraw a second and subsequent semester, you must be approved for semester withdrawal by the Office of Academic Affairs.  If you are approved, you will receive grades of AW in all of your courses.  Grades of AW do not impact your cumulative grade point average.   If you are not approved, you will receive you will be assigned grades at the end of the semester and these grades will impact your grade point averages.   You will receive notification of the decision via email from the Registrar’s Office.

What is the basis for approving or denying a request for a second or subsequent semester withdrawal?

These requests will be considered on a case-by-case basis by the Office of Academic Affairs. 

Last year the deadline for a semester withdrawal was the last day of classes.  Will the deadline for a semester withdrawal be the same?

The deadline to request a complete withdrawal from a semester is still the last day of regular classes.  In fall 2013, this is Dec. 13.


UPPER-DIVISION DEGREE REQUIREMENTS

The upper-division course requirement has been reduced to 36 credits for every catalog.

What is the purpose of this policy?

To bring Fort Lewis College degree requirements into closer alignment with other Colorado institutions.  

My catalog says I need to take 45 credits. Which is correct, 36 or 45?

This policy reducing the required number of upper-division courses is effective immediately, for all students, for all catalogs.  This policy supersedes statements in the catalog, in your WebCAPP degree audit, and in any other advising documents you may have been given in the past.    


EDUCATION FOR GLOBAL CITIZENSHIP REQUIREMENT

The requirement that every student complete two Education for Global Citizenship courses as part of the Liberal Arts Core has been deleted for every catalog.   EGC courses are no longer being taught.

What is the purpose of this policy?

To bring Fort Lewis College degree requirements into compliance with state statute on the maximum number of credits that can be required for general education.

My catalog says I need to take two EGC courses. Which is correct, no EGC courses or two EGC courses?

This policy deleting the Education for Global Citizenship requirement is effective immediately, for all students, for all catalogs.  This policy supersedes statements in the catalog, in your WebCAPP degree audit, and in any other advising documents you may have been given in the past.    

I’ve already taken an EGC course.  Do I lose that credit?

Previously taken EGC courses still count toward the degree requirements of a minimum of 36 upper-division credits and a minimum of 120 credits overall.  The grades you received in your EGC courses will still count toward your cumulative grade point average.

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