BOARD OF TRUSTEES FOR FORT LEWIS COLLEGE
December 1, 2004
Memorial Student Lounge, College Union Building
Fort Lewis College
Vol. 04-19
Trustees Present:
Richard Ballantine, Linda Campbell, Jim Cross, Peter Decker, Julie Levy, Michael Pugh, Sally Schaefer, Tom Schilling, and Leonel Silva.
Staff Present:
Brad Bartel, President, Steve Roderick, Provost & Vice President for Academic Affairs; Steve Schwartz, Vice President for Finance & Administration; Glenna Sexton, Vice President for Student Affairs; Fred Kuhlwilm, Legal Counsel; Peggy Sharp, Executive Assistant to the President; David Eppich, Assistant to the President for External Affairs; and Mike Larson, Audio Consultant.
Call to Order
Sally Schaefer, Chair, convened the regular meeting of the Board of Trustees for Fort Lewis College at 8:05 a.m. on Wednesday, December 1, 2004.
CHAIRMAN’S REPORT/ANNOUNCEMENTS
Chair Schaefer stated that performance areas for the presidential contract would be addressed at the February meeting.
Tom Schilling reported that the Legislative Committee met via teleconference to discuss the matter of the lobbyist. No specific reference was found in the minutes regarding who hires and supervises the lobbyist. The committee was in agreement to retain Danny Tomlinson as the lobbyist. However, he will be evaluated on an annual basis and it will be President Bartel’s responsibility to evaluate Mr. Tomlinson’s performance and report this to the Board.
Michael Pugh asked to go on record as disagreeing with the process for hiring the lobbyist and the issue of to whom the lobbyist is accountable. He believes there should be more discussion on these issues.
The following individuals and teams were introduced and congratulated by the Board for special achievements:
Dr. Duane Smith, Professor of History, recipient of the Featured Scholar award for the Fall Trimester;
Rich Crawford, coach of the Fort Lewis College Cycling Club, and team members, winners of the national championship in cycling;
Jeremy Gunn, head coach of the men’s soccer team, Darren Morgan, assistant coach, and team members, Rocky Mountain Athletic Conference (RMAC) soccer champions;
Bud Anderson, coach of the Fort Lewis College golf team, and team members, winners of the RMAC golf championship.
Chair Schaefer asked for a report on the performance contract negotiations with the Colorado Commission on Higher Education. President Bartel briefly described the process the College had followed to develop goals and measures for the performance contract. Michael Pugh was the Board representative on the College’s negotiation team. Other members were President Bartel, Steve Schwartz, V.P. for Finance and Administration; Steve Roderick, Provost and V.P. for Academic Affairs; Carol Smith, Dean of General and Exploratory Studies; Tina Evans, President of the Faculty Senate, and Amy Stenslien, Director of Institutional Research. Discussion ensued regarding a few of the concerns and issues in the performance contract. When the final contract is received, President Bartel will distribute it to the Trustees.
Michael Pugh reported on the Fort Lewis College’s presentation to the Joint Budget Committee hearings in Denver on November 29.
Chair Schaefer announced that Leonel Silva will be representing the Board at a meeting of Western slope colleges in Denver regarding developing strategies for obtaining funds from the legislature during this session.
PRESIDENT’S REPORT
President Bartel introduced Mr. Joe Bilotta, Consultant, JBA Incorporated, who gave a presentation of the work his firm is doing on updating the College’s facilities master plan.
Two academic presentations were made to the Board. The first by Dr. Don May, Professor of Engineering, who spoke about the Computer Science, Engineering & Math Scholarship Program on campus, funded by the National Science Foundation and the Engineers Without Borders program. The second presentation was by Mr. Joe Keck, Director of the Small Business Development Center. He spoke about the services provided to the region by the SBDC.
Bob Hill, President of the Fort Lewis College Foundation, reported on the year-end campaign, the progress on staffing issues, and the changes being made in the investment allocation process. He also stated that a retreat is being planned for the Foundation Executive Board and members of the College administration in mid-January to build on the cooperative efforts outlined in the Memorandum of Understanding.
David Tranum, President of the Alumni Association Board, gave a report on the activities of the Alumni Association, including the annual Phon-a-thon currently in progress.
President Bartel called attention to the following hand-outs distributed to the Trustees at the beginning of the meeting: the position announcement from The Chronicle of Higher Education for Fort Lewis College’s Vice President for Institutional Advancement and Sponsored Research; an article from The Chronicle regarding use of graduation rates in measuring excellence; a outline for the College’s strategic planning process; and an updated Institutional Analysis prepared by the Institutional Research Office.
Michael Pugh asked that the Strategic Planning Process and Institutional Trend Analysis be placed on the agenda for the February meeting to allow for more extensive discussion.
Chair Schaefer called for a motion to go into executive session pursuant to Section 24-6-402(3)(a)(II) and (b)(I) of the Colorado Revised Statutes, to consider the employment of College employees and to receive the advice of the Board’s attorney on specific legal questions regarding that employment. The following individuals were invited to join the Board in executive session: Brad Bartel, President; Steve Roderick, Provost; Fred Kuhlwilm, Legal Counsel, and Peggy Sharp, Deputy Secretary.
Peter Decker so moved. Seconded by Leonel Silva. Motion carried and the Board began executive session at 10:30 a.m.
Regular meeting resumed at 11:45 a.m.
ACTION AGENDA
CONSENT ITEMS
Michael Pugh moved to approve the following Consent Items with a second by Leonel Silva:
Approval of the Minutes of the October 6, 2004 Meeting of the Board of Trustees for Fort Lewis College.
Approval of the Non-Delegated Personnel Actions
Approval of Degree Candidates for Fall Trimester, 2004
Recommendation for Sabbatical Leaves
Motion carried.
ACTION ITEMS
Approval for Fort Lewis College to Opt Out of the State Fleet Management Program
Tom Schilling moved to approve the proposal. Richard Ballantine seconded the motion.
Steve Schwartz explained that as a result of HB 04-1009, the College has the choice to opt out of the State Fleet Management program. If approved, Physical Plate Services will manage the College’s entire vehicle fleet at a significant savings in transportation costs.
Motion passed.
PUBLIC COMMENTS
Eleven individuals addressed the Board during the public comment session.
REPORT AGENDA
Due to time constraints, the Faculty Representative and Student Representative Reports were tabled until the February meeting in Denver.
The Reports Items on Affirmative Action & Diversity and Office of Grants Management were tabled until the next meeting held in Durango.
Peter Decker moved for adjournment, with a second by Leonel Silva.
Motion passed.
Meeting Adjourned at 12:55 p.m.