BOARD OF TRUSTEES FOR FORT LEWIS COLLEGE

August 4, 2003

Chipeta Sun Lodge, Ridgway, Colorado

Vol. 03-10

Trustees Present:

Richard Ballantine, Linda Campbell, Justin Clifton, Peter Decker, Rita Kahn, Michael Pugh, Sally Schaefer, and Leonel Silva.

Staff Present:

Robert Dolphin, President; Steve Roderick, Vice President for Academic Affairs; Steve Schwartz, Vice President for Business and Finance; Glenna Sexton, Vice President for Student Affairs; Peggy Sharp, Executive Assistant to the President; Mike Larson, Audio Consultant.

Call to Order

Chairman Peter Decker convened the regular meeting of the Board of Trustees for Fort Lewis College on Monday, August 4, 2003 at 1:00 p.m.

Chairman’s Agenda

Chairman Decker introduced Richard Ballantine, who was recently appointed to the Board, filling the vacancy created by Ron Pettigrew’s resignation.

Wednesday, June 2, 2004, was confirmed as the date for the Board meeting next June.

With regard to the presidential search process, Chairman Decker asked that the Board give consideration to a time frame for reviewing resumes and conducting interviews. Since interviews may occur in October, the Board meeting currently set for October 10 in Durango will be held in Denver to accommodate travel for candidates. Chairman Decker indicated that further discussion on this subject would take place later via teleconference with Betty Hasler from Heidrick & Struggles.

Chairman Decker and his wife attended the Fort Lewis College Foundation Summer Meeting at Electra Lake in July. He also delivered the June commencement address at the College.

ACTION AGENDA

CONSENT ITEMS

Sally Schaefer moved to approve the Consent Agenda. Leonel Silva seconded the motion. Steve Roderick called attention to an error in Table I of the Enrollment Report for 2002-03. A replacement page was distributed to the Trustees and will be included in the official file.

Motion passed for approval of the following Consent Items:

Non-Delegated Personnel Actions

Certification of 2002-2003 Student Enrollment Report

Program Review Schedule for 2003-2004

Chairman Decker brought another item to the attention of the Board that had been overlooked on his agenda. Tim Foster, Executive Director of the Colorado Commission on Higher Education, has asked that each institution use a standard format for submitting quarterly financial reports to their respective boards. Steve Schwartz and Bob Dolphin stated that Fort Lewis College was able to comply without a lot of additional effort; however the College will also continue to prepare their financial reports utilizing their current format.

PRESIDENT’S AGENDA

At the June Board meeting, the College administration requested approval to submit a proposal to use some of the funds from the Hesperus Account. The Board recommended that we initiate legislation for authority to maintain control of that account. President Dolphin reported that Representative Mark Larson, Senator Isgar, and our lobbyist discouraged this idea, as they believed the Legislature might decide to take that money for other needs in the state. Therefore, Dolphin stated that the College would back off on not pursue the issue this year.

With regard to the Governor’s statement regarding Affirmative Action quotas, President Dolphin said that Fort Lewis College does not utilize quotas. Although we seek to attract more minority students through our recruitment efforts, all students must meet the same criteria for admission.

REPORT AGENDA

Report: Student Representative Report

Justin Clifton expanded on his written report regarding the new Leadership Center at Fort Lewis College. Some issues have been raised about the restructuring of the College Union and Student Activities area. Justin indicated that students would like more input into decision-making with regard to student organization. Glenna Sexton explained that the basic processes of the operation and allocation of funds for student government and student organizations are remaining the same.

Other Business

A motion was made by Michael Pugh to adjourn to an executive session, pursuant to § 24-6-402-(3) (b) (I), of the Colorado of the Colorado Revised Statutes, to discuss applicants for the position of president at Fort Lewis College via teleconference with Betty Hasler, search consultant at Heidrick and Struggles. Sally Schaefer seconded the motion. Motion carried.

Bob Dolphin and Peggy Sharp were invited to remain for the executive session.

The Board went into executive session at l:50 p.m. and reconvened into public session at 2:50 p.m.

With no further business to come before the Board, Michael Pugh moved to adjourn, with a second by Sally Schaefer. Motion carried.

Meeting adjourned at 3:00 p.m.