FLC Theatre major Patrick Wiabel performs in
"Deja Vu," an original performance created
by Artist in Residence, Kari Margiols.
The residency was funded by the Colorado
Council on the Arts.

As a soon as possible after you learn your project has been funded, notify the Office of Sponsored Research and Federal Relations (OSR). Download and complete the budget information on the Project Data Sheet (PDS), being sure to get all signatures required. Attach a copy of the grant award letter or the award check, and bring the signed and completed PDS and attachments to OSR. The PDS and all other grant documents pertaining to the award are then transferred to the Controller’s office where they are assigned a budget code that you will need to access the funds to spend. Please do not hesitate to contact OSR for help during any part of this process.

Compliance

Be aware of the terms of your award and fulfill them. You must comply with both the funder's expectations, which should correlate with your proposal, and with requirements of Fort Lewis College. For example, if you have a federal award, you will be required to perform effort reporting related to salaries. You will be expected to follow your budget; however, you may be allowed to modify budget lines. Use the In-Kind Matching Form to submit monthly in-kind match information to the Grants and Contracts Manager (if applicable to your grant). Ask OSR staff about these issues.

Reporting

All grants require reporting at least annually. Reporting will include a financial breakdown, which details how money was spent, as well as a narrative that describes the activities completed and when and how benchmarks were attained. The Grants and Contracts Manager in the Controller’s Office (nye_l@fortlewis.edu or 970-247-7358) will assist you with the fiscal aspects of your report and OSR can provide advice on your report narrative, if requested. The Controller’s Office should receive final copies of any reports you file.

Closeout

The Grants and Contracts Manager will notify you shortly before your grant period ends with information pertinent to closeout, such as any funds remaining in the account.  The Grants and Contracts Manager does a final invoicing and once funds are expended the grant account is zeroed out.  Any final financial reporting is completed.