All purchases for goods and services are governed by the FLC Procurement Rules.
All purchases, over $5000 require a Purchase Order be issued by the Director of Purchasing regardless of the funding source and whether it’s Goods or Services. It is the responsibility of the individual requesting a Purchase Order to make certain that each step in the PO process is completed so that the final step - Payment to Vendor - will be completed in a timely manner, and that all FLC Procurement Rules have been followed.
CAUTION: It is STRICTLY at the discretion of the Director of Purchasing whether or not a Request for Documented Quotes or an Invitation to Bid will be required to be issued for Goods when the cost exceeds $10,001 but is less than $25,001; or Services when the cost exceeds $25,001 and is less than $50,001 regardless of the requirements in FLC Procurement Rules, Section ;VI Rule A-2.
Procurements may not be artificially divided so as to constitute small-dollar purchases.
PO’s must be issued PRIOR to delivery of any goods or services. Goods ordered or services provided prior to the PO being issued, is a violation of FLC Fiscal Rule IV-2 and as such, FLC is not responsible for payment.
All Requisitions and Check Request Forms require a vendor ID number beginning with '900.' To search for a vendor ID number, use the following URL to search: www.fortlewis.edu/vendorlookup.
The exact name of the vendor is required and as much information as possible will return the most accurate results.
For questions regarding payments, Direct Deposit, or W-9s, contact Accounts Payable:
The Accounting Office