As a soon as possible after you learn your project has been funded, notify the Office of Sponsored Research and Federal Relations (OSR). Download and complete the budget information on the Project Data Sheet (PDS), being sure to get all signatures required. PLEASE NOTE: The Project Data Sheet is NOT available through Cayuse 424.
Be aware of the terms of your award and fulfill them. You must comply with both the funder's expectations, which should correlate with your proposal, and with requirements of Fort Lewis College. For example, if you have a federal award, you will be required to perform effort reporting related to salaries. You will be expected to follow your budget; however, you may be allowed to modify budget lines. Use the In-Kind Matching Form to submit monthly in-kind match information to the Grants and Contracts Manager (if applicable to your grant). Ask OSR staff about these issues.
All grants require reporting at least annually. Reporting will include a financial breakdown, which details how money was spent, as well as a narrative that describes the activities completed and when and how benchmarks were attained. The Senior Accountant in the Controller’s office (firstname.lastname@example.org or 970-247-7358) will assist you with the fiscal aspects of your report and OSR can provide advice on your report narrative, if requested. The Controller’s Office should receive final copies of any reports you file.
The Grants and Contracts Manager will notify you shortly before your grant period ends with information pertinent to closeout, such as any funds remaining in the account. The Grants and Contracts Manager does a final invoicing and once funds are expended the grant account is zeroed out. Any final financial reporting is completed.