Student Billing and Cashiering
Credit Card Procedures and Frequently Asked Questions
What is TouchNet?
TouchNet is the third-party vendor with whom Fort Lewis College has contracted to provide secure online payments and to process online credit and debit card payments on student accounts.
Why are we using a third-party vendor?
FLC can no longer afford to absorb credit card processing fees. Although some colleges and universities have chosen to no longer accept credit or debit cards, we determined it would be a disservice to our communities if we eliminated them altogether. The vendor, TouchNet, has the expertise in online payment systems to meet all security and privacy issues and meets the banking and credit card industry compliance requirements.
How was the 2.85% (min. $3) service fee determined?
The service fee amount is determined by our vendor, TouchNet. The service fee is charged and collected by TouchNet.
Are other colleges and universities making similar changes?
Yes. Most institutes of higher education in Colorado charge a service fee for paying student account charges with a debit or credit card.
Can I pay my student account charges with a credit or debit card?
Yes. American Express, Discover, Visa and MasterCard can be used to pay student account charges online. If you use a credit or debit card to pay your bill, a 2.85% (min. $3) service fee will be charged by and payable to TouchNet. You will not be charged a fee if you pay online using an electronic check (ACH).
Debit cards may be used as a credit card with the 2.85% service charge or as an electronic check with no additional charge. Do not use the number on your debit card as your checking/savings account number – you will need to use your actual checking/savings account information with your bank’s routing number. Please contact your bank to confirm these numbers before making a payment.
Students who are registered for classes and decide not to attend have the responsibility to cancel classes before the first day of the relevant term or summer session. Non-attendance does not constitute cancelation.To cancel your classes, follow the instructions at WITHDRAW
If a student experiences problems with any of the above process, he/she must contact the Registrar’s Office immediately at 160 Miller Student Center, or call (970) 247-7350. If you have signed a housing contract, it must be canceled separately. Contact the Housing Office at (970) 247-7503
Students who do not withdraw from the term properly may be assessed a portion of tuition depending on when they get withdrawn. After the first day of the term, there would be 10% of the charges due and the percent of charges increases from there. It is in the student's best interest to make the decision to follow all of the procedures.
If you receive a scholarship or grant to pay some, or all, of your expenses to attend Fort Lewis College, the scholarship or grant may or may not be taxable income to you for your federal income tax purposes. Generally, the amount will not be taxable if you are a degree candidate and the amount was used to pay tuition, mandatory fees, or books, supplies, and equipment required for your courses. Generally, the amount will be taxable if it was used to pay other expenses such as room and board.
The 1098T is a form used to report eligible expenses for possible education tax credits.
In general, qualified tuition and related expenses for the education tax credits include tuition and required fees for the enrollment or attendance at eligible post-secondary educational institutions (including colleges, universities and trade schools). The expenses paid during the tax year must be for: an academic period that begins in the same tax year or an academic period that begins in the first three months of the following tax year.
The 1098T can be found by going to Webopus, selecting Student Service, and then My Billing Information.
According to the IRS, schools have the option of using either the amount received (Box 1) or the amount of eligible expenses (Box 2). Fort Lewis College has elected to use Box 2.
If the amount of the balance on the account was less than the amount the student received for grants and scholarships, Fort Lewis will not mail a 1098T because the student will usually not be eligible for the tax credit. The student can, however, go to Webopus and print the 1098T for the correct tax year if they wish.