Student Billing and Cashiering

Payment Policies

A student, by the act of registration, automatically incurs a financial obligation to the College requiring full payment of tuition and fees, as well as any other charges that are incurred while at the College, and accepts responsibility for complying with all College policies and procedures. All such obligations/debts are due and payable in full at the time specified by the College. Non-attendance does not relieve the student of his/her financial obligation.

A student billing email is sent to the student's email address prior to the start of the term/summer indicating a new statement has been generated and is available for viewing. The email also gives instructions as to how to access the statement. PLEASE NOTE: No paper bill will be sent. Any change to the amount due will cause a new email to be sent. Failure by a student or an authorized payer to check for billing emails will not constitute valid grounds for waiving late payment penalties or registration, grade, diploma or transcript holds. Access to view and pay bills is available for parents or others through Student Account Suite. Payment of the total amount due or setup of a Payment Plan must be accomplished by the published Census Date. Subsequent bills will have a due date clearly specified.  Accounts can be paid by cash, check (payable to Fort Lewis College), VISA, MasterCard, American Express or Discover at the Cashier’s Office- 140 Berndt Hall or paid electronically on Student Account Suite using a credit or debit card or through an electronic funds (ACH) transfer. Payments can also be made with Visa, MasterCard, American Express or Discover by contacting the Student Billing and Cashiering office at (970) 247-7380.

Failure to make payments when due, may subject the student to a late payment charge, a Financial Hold, and possible termination of student status at Fort Lewis College. Fort Lewis College will not register a student, release a diploma, or provide a transcript to any student or former student who has an outstanding financial obligation to the College other than a loan that is not yet due or on which payments are up to date.

For those students who cannot make full and complete payment at the scheduled time, the College will consider exceptions to the general policy only in individually documented cases of hardship where the student’s financial resources become available subsequent to the payment due date. Requests for delayed payment must be submitted to the Student Billing and Cashiering Office at 140 Berndt Hall. All students who have outstanding balances after the due date for the term/summer will be required to clear those balances by cash, certified funds or with a credit/debit card. A student with a past due obligation to Fort Lewis College on census date is subject to a late payment charge.

If the charges billed for a specific term continue to remain unpaid, a notice of pending termination of student status will be sent by mail to the student’s local address on file with the Registrar’s Office (a student is required to promptly notify the Registrar’s Office of any change in the permanent or local mailing address). If payment is not received or a Financial Agreement approved by the Student Billing and Cashiering Office within two weeks of the notice date, the student’s enrollment for that term may be terminated. If the student subsequently pays the bill and requests reinstatement of course credits and grades after financial termination, that student will be required to pay, or provide proof of approved financial aid, for future tuition and fees before being permitted to register for any future classes.


Students who are registered for classes and decide not to attend have the responsibility to withdraw from classes before the first day of the relevant term or summer session to avoid penalties. Non-attendance does not constitute withdrawal. Charges are assessed even if a student never attends class in accordance with the refund policies. To withdraw from classes, before the term starts or during the term, a student should follow the instructions at WITHDRAW. If a student experiences problems with any of the above process, he/she must contact the Registrar’s Office immediately at 160 Miller Student Center, or call (970) 247-7350.  If the student has signed a housing contract, it must be canceled separately. The student should contact the Housing Office at (970) 247-7503.

Fort Lewis College is required by the State of Colorado to submit all delinquent accounts for current students to a collection agency at 60 days past due or 30 days past the registration period for the next term . All collection fees (based on a percentage of the debt), including collection agency fees, attorney fees, and court costs will be charged to the student's account. This agreement is in accordance with Colorado state laws and shall be reviewed and enforceable under the same state laws in which Fort Lewis College resides as well as for the purpose of venue selection. The student's application and registration each semester to Fort Lewis College includes the student's consent and approval of use of the personal information the student provides to Fort Lewis College for the purpose of collecting any debt incurred while at Fort Lewis College. This includes the consent to contact the student on his/her cellular phone, either manually or by automated dialing, by Fort Lewis College or by an agency hired by Fort Lewis College to collect on the debt.  The enrollment action constitutes a financial obligation between the student and Fort Lewis College and all proceeds of this agreement will be used for educational purposes and constitute an educational loan pursuant to 11 U.S.C. § 523(a) (8). Pursuant to C.R.S. § 23-5-115, in the event of a default of the student’s account owed to the College, the College may certify to the Colorado Department of Revenue information about the student, including the student’s name, social security number, the amount of the debt and any other identifying information required by the Department.  The Colorado Department of Revenue may then disburse funds to the College in satisfaction of that debt from tax rebate amounts owed to the student, if any. The College may release information to credit reporting agencies about the College's experience with the student's account. The College may obtain a credit report on the student at any time in the future to review his/her account.

Contacting Us
Mailing Address: 1000 Rim Drive, 140 Berndt Hall, Durango, CO 81301
Campus Location: 140 Berndt Hall
Phone: (970) 247-7380
Fax: (970) 247-7284

Revised:  10/23/12


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Contact Us

Fort Lewis College
Student Billing and Cashiering
1000 Rim Drive
Room 140, Berndt Hall
Durango, CO 81301

Phone: 970-247-7380
Fax: 970-247-7284

Office Hours: 9:00 a.m. - 4:00 p.m.
Monday through Friday