Undergraduate Research - Symposium instructions for students

Symposium information for students

1) What are the deadlines?

  • Wednesday, April 11, 5 pm: Final abstracts due using online submission form
  • Tuesday, April 17, 5 pm: Oral presenters give files to Anne McCarthy, EBH 264
  • Thursday, April 19: Symposium presentations

2) Find out when and where you will be presenting:

You should receive an e-mail with the specific time and place of your presentation. The general schedule is:

Time Location Types of Presentations
9:00 am - 12:00 pm
Student Union
Vallecito Room and Ballroom
Oral Presentations
12:45-2:00 pm Student Life Center Poster Presentations
4:15-5:30 pm Student Union, Ballroom Closing Gala 

 3) Submit your abstract by Wednesday, April 11

Check with your faculty mentor for the style of your discipline. Here is an example abstract to help you think about the format.

Upload your final abstract (approved by your faculty mentor):

Abstract Submission Form

4) Prepare your talk or poster


  • All oral presentations must be less that 15 minutes (including time for questions). We recommend that your prepared presentation be 12 minutes or less.
  • The only presentation software available will be PowerPoint and Adobe Acrobat.
  • All electronic presentation materials will be loaded onto an external hard drive that will be plugged into the presentation computer on the day of the event. Please do not count on access to your FLC computer account (including your e-mail or your M: drive) during your presentation.
  • Presentations must be made in person; recordings are acceptable as part of a performance, but PowerPoint presentations should not be recorded with a voice-over in lieu of giving a talk.
  • A moderator will bring up your Powerpoint (or Acrobat) presentation and introduce you at the beginning of your presentation.
  • A podium will be available in each presentation room (Vallecito Room and Roshong Recital Hall).
  • A remote, electronic pointer/powerpoint navigator will be provided for use during the presentations (no need to bring your own).
  • You should be present in your presentation room (Vallecito Room or Roshong Recital Hall) at least a half hour before your presentation begins.


  • Posters should be plotted on paper, and should fit on a 40" by 60" board.
  • Design your poster with advice from your faculty mentor. This poster template might help.
  • Print your poster on one of the campus plotters. Planning note: plot your poster early; there are only three plotters (in Berndt 570, in Reed Library 001, and in EBH 010), and classes are taught in Berndt 570.
  • Bring your poster to the Student Life Center on the morning of Thursday, April 19. Posters can be hung up starting at 9:30 am. Posters must be set up by 12:30 pm.
  • Numbered easels and poster boards will be set up in the Ballroom. Small velcro tabs (for attaching your poster to the foam board) will also be available.
  • You will have a specific poster number (1, 2, etc.). You can find your poster number in the Symposium volume or on one of the poster lists available in the Ballroom on the morning of April 19.
  • Poster presenters should be in the Student Life Center from 12:45-2:00 pm. The audience will circulate around the room, talking the the presenters. You do not need to prepare a formal talk, but be ready to give a short explanation of your work to anyone who stops to talk to you.

5) Come to the Symposium!

  • Please come and support your fellow students by listening to their talks and visiting their posters.
  • Presenters should dress professionally. (Ask your mentor for advice about what is "professional" in your discipline.)