Change of Personal Information
Student Record

Your preferred name will be used for all campus communications. Individuals you authorize under FERPA can view - and may be informed about - the preferred name and pronouns on your record.

1. Select the photo icon at the top right of your Workday portal. Then click View Profile. 
2. Click the Actions button in your Profile.
3. Hover over Personal Data, then click Change My Preferred Name. 
4. Determine if you would like to keep the box checked next to Use Legal Name As Preferred Name. (You may need to change your legal name first).  
5. Enter your updated information in the comment box.  
6. Click Submit.  

If you agree to share your information beyond FLC, it remains protected under FERPA. This consent allows us to verify your attendance with external parties like employers, graduate schools, and scholarship agencies. If you prefer to keep your information confidential, you request that your records be kept private. This means all college business must be handled in person, and we cannot verify your attendance with anyone, even after graduation.  

Opting to publicize your directory information means it will be listed in the FLC Student Directory and accessible only to those with active FLC accounts. This choice does not waive your FERPA rights if you do not want to be in the directory. 

You may receive a notification in your Bell icon inbox to manage your privacy settings. You can also update your privacy settings on Workday at any time.

1. From the search bar at the top of the Workday portal, type "Manage My Privacy Settings" and select the task from the search results.
2. Read the terms and conditions carefully. The first term to accept or decline is "I consent to share my information outside this institution." Select the bubble to consent or not consent. If you do not consent to the first choice, the next choice will automatically change to not consenting.
3. The second term to accept or decline is "I want my directory information to be public." This pertains to how and what you wish to display in the Public Student Directory in Workday. This directory is only viewable in Workday, so only individuals with a Workday account can access this information.
4. Select the box to the right of each field you would like students, staff, or faculty to see when they search for you in the Workday Public Student Directory:
   • Primary Institutional Address
   • Primary Institutional Phone Number
   • Primary Institutional email address
   • Date of birth
   • Academic Level
   • Class Standing
   • Academic Unit
   • Primary Program of Study
   • Expected Graduation Date
   • Athletic Team
     Note: Advisors, Skyhawk Station, Financial Aid, and other student-serving staff or faculty roles may be able to view more of your academic or financial information than listed.
5. You do have the option to decline consent to appear in the student directory, but consent to sharing information outside the institution. Select the bubbles to configure your settings as you prefer.

You can change your privacy settings should you choose to change your preferences at any time.

What this impacts if a student declines to share information in Workday...

• Fort Lewis College cannot acknowledge any affiliation between the student and the institution to anyone to protect the privacy of a student who declines the first privacy setting choice.
• FLC will also not be able to disclose your enrollment at FLC to employers or financial aid entities. This may impact your ability to receive financial aid.
• First year students will not be able to claim their Purgatory Ski Pass because FLC cannot disclose your attendance.
• The student will not appear in the Public Student Directory in Workday if they decline the second choice.
• If a student declines either choice, the student’s Workday profile will display (“Private”) next to their name to indicate to any staff or faculty who view their profile that their information is confidential.
• The student will not be able to reach out to Advisors, AskIT Help Desk, or Skyhawk Station by phone about inquiries or questions. To protect the student’s identity, these resources will only be permitted to give you the answer, “I have no information on that individual”. Students must correspond using their Fort Lewis email account, or must come in person with a photo ID if they decline either choice.
• The student will appear on their Canvas course roster as {(Last Name) “Private, (First Name) “Private”). This may impact the student’s ability to interact with their instructor and classmates within Canvas.
• The student’s name will not appear on commencement pamphlets and information upon graduation if privacy settings are configured to not consent.

You can change your privacy settings easily and any time in Workday should you choose to change your preferences. Every student has the right to request confidentiality, but it is encouraged to review privacy settings with additional consideration.

If you are changing your name, your new name will appear on transcripts ordered after the change has been processed. You can even order a replacement diploma that reflects your new name!

To request a legal name change for your student record:

• Complete the Name Change Request form.
• Submit the form and any documentation by:
  • Secure online upload
  • Deliver in person to Skyhawk Station
  • Mail to:
    Skyhawk Station
    1000 Rim Drive
    Durango CO, 81301

If you change your name, your new name will appear on transcripts ordered after the change has been processed. You can even request a replacement diploma that reflects your new name!

How to change your name:

1. Complete a Name Change Request form.
2. Submit the form and supporting documentation online, in-person, or by mail:
   • Online: Secure online upload
   • In-Person: Deliver to Skyhawk Station
   • Mail—send to:
     Skyhawk Station
     1000 Rim Drive
     Durango CO, 81301

If you change your name, your new name will appear on transcripts ordered after the change has been processed. You can even request a replacement diploma that reflects your new name.

To change your legal name: 

1. Select the photo icon at the top right of your Workday portal. Then select View Profile. 
2. Select the Actions button in your Profile, hover over Personal Data, then select Change My Legal Name. 
3. Review the documentation requirements for changing your name.  
4. Confirm the Country field is correct (auto-populates to the United States of America) 
5. Enter a prefix in the field, if applicable. 
6. Update the First Name, Middle Name, and/or Last Name fields as needed.  
7. Enter a Suffix in the field, if applicable. 
8. Enter an explanation in the Comment box for the reason for the name change. 
9. You can drag and drop the required document into the Attachment box or select Select Files to upload it from a location on your computer.  
10. Select Submit. This request requires additional approval before updates appear in Workday. 

Navigate and manage your information within the Workday portal.

• Access Your Profile: Navigate to your profile by clicking the "person icon" (or photo) at the top right of your Workday portal. Click the "View Profile" button.
• Profile Sections: On the left side, you'll find different sections in the blue area. Click on each section to explore further. Use the "Tabs" in each section to access more detailed information.
• Important sections and features:
  • Actions: Use the "Actions" button for direct links to update your Medicare data, profile photo, legal name, or preferred name.
  • Summary: This is an overview page that includes basic student info, residency status, housing assignments, account activity, and work-study details (if applicable).
  • Personal: Edit personal details, including preferred name, pronouns, gender identity, access IDs, housing, and residency information through the tabs.
  • Contact: Check and modify your address and phone number.
  • Academics: See your program details, current classes, academic history, progress, and transfer records.
  • Student Financials: Look at your Transaction Summary for current term dues and specific "Due Now" information.
  • Action Items and Holds: Monitor required actions for Financial Aid, Admissions, or work-study onboarding, and view any active or resolved holds on your academic record.

Use the WebOPUS Personal Information page to request an update to your preferred name. Your preferred name will be used for all campus communications. Individuals you authorize under FERPA can view - and may be informed about - the preferred name and pronouns on your record.

1. Login to WebOPUS.
2. Navigate to the Personal Information page.
3. Choose “Edit personal details.” 
4. Type the preferred name in the space for the preferred name.
5. Update the “Preferred Name” field and click Update.
6. The Registrar will review and either approve or deny a request. Registrar can refuse a request if the requested first name is considered obscene or derogatory or is not considered a name.

You can get one free SkyCard replacement by visiting Skyhawk Station in person. After this, you can replace for $15 online.

If you have updated your preferred name on WebOPUS, your SkyCard will reflect your preferred name.

Change your pronouns on WebOPUS

1. Login to WebOPUS.
2. Navigate to the Personal Information page.
3. Choose Edit personal details.
4. Choose a pronoun from the drop-down menu.
5. If your correct pronoun is not included, you may select “My pronoun is not listed.” The registrar will then send you an email asking you to provide your correct pronoun.

Change your pronouns on Canvas 

1. Login to Canvas.
2. Click on your headshot or icon. 
3. Select profile.
4. Click on Edit Profile
5. Immediately beneath your name, you’ll see pronouns. Select pronouns from the dropdown menu. 

Correct your social security number, date of birth, name, or other information if it was incorrectly saved in your student record.

Staff, faculty, and students can search for students on Workday using the Public Student Directory report. This directory is only viewable in Workday, so only individuals with a Workday account can access this information. 

1. From the search bar at the top of the Workday portal, type “Public Student Directory” and select the report from the search results.
2. From the report, individuals can search for any student using the search bar or available filters on the left column, and view certain information that you choose to disclose from your privacy settings. Based upon your selection under Manage Your Privacy settings, others may be able to view the following:
   • Primary Institutional Address
   • Primary Institutional Phone Number
   • Primary Institutional email address
   • Date of Birth
   • Academic Level
   • Class Standing
   • Academic Unit
   • Primary Program of Study
   • Expected Graduation Date
   • Athletic Team
3. You can update what you would like others to see anytime from Manage My Privacy Settings, found from your search bar.

Notes:

• Advisors, Skyhawk Station, Financial Aid, and other student-serving staff or faculty roles may be able to view more of your academic or financial information than listed.
• If you change your privacy settings in Workday to “I don’t want my directory information to be public”, you will not appear in this directory. Course rosters in Canvas will display your name as {(Last Name) “Private, (First Name) “Private”).

You can edit your personal information from your Workday profile, such as your Legal Sex, Date of birth, Pronouns, Marital Status, Race/Ethnicity, Tribal Affiliation, Citizenship status, and Gender Identity, and add disabilities or military service:

1. Select the photo icon at the top right of your Workday portal. Select "View Profile."
2. Under your name and 900 ID, select the "Actions" button in the blue column on the left of the profile.
3. Hover over the Personal Data action and select "Change My Personal Information."
4. Select the pencil icon next to the section you want to edit.
5. Activate the empty fields to select answer choices.
6. Select the check mark box in each section to save after making edits.

Adding a Disability or Military Service

1. Select the "Add" button.
2. Activate the empty field to select a choice.
3. Complete any date fields that populate and select the check mark box to save.
4. Select "Submit" at the bottom to complete your changes.

Your profile photo appears at the top right of your Workday portal, in your profile, and as part of your searchable information in Workday. To change your profile photo: 

1. Click the Actions button in your Profile, hover over Personal Data, then click Change My Photo. 
2. Drag and drop your image from your desktop, or click the Select Files button to choose a file to upload.  
3. Crop and adjust the image by dragging the corners to the desired specifications. The portion of the image within the unshaded circle represents how your photo will display on your Workday pages and profile icon.  
4. Click OK and then Submit.  

Note: Compatible file types for photo uploads include .jpg, .png, and .gif.