Academic standings for graduate students are GOOD STANDING, PROBATION, ACADEMIC DISQUALIFICATION and REINSTATED FROM ACADEMIC DISQUALIFICATION. To be in good standing, students must meet the minimum cumulative grade point average standards and minimum cumulative pace standards established in this policy, unless higher cumulative grade point average and/or pace standards have been established by their programs. Students can be academically disqualified by violating either cumulative grade point average or cumulative pace standards. Academic standings are updated at the end of each fall, spring, and summer semester.
Students must maintain a minimum cumulative grade point average of 3.00 in all coursework numbered 600-700 to be in good standing for GPA. Students with a cumulative grade point average of 2.00 – 2.99 are on probation for GPA. Students on probation who fail to achieve a minimum cumulative grade point average of 3.00 after one semester will be academically disqualified for GPA. Students who fail to achieve a minimum GPA of 1.99 will be academically disqualified for GPA.
This table summarizes the cumulative grade point average standard:
Students must complete 80% of all attempted courses numbered 600-700 to be in good standing for pace. A course is considered completed when the student earns a grade of A, A-, B+, B, B-, C+, C, or C-. A course is not considered completed when the student earns a grade of D+, D, D-, F, I, GW, or MW.
Students who complete 50% to 79% of their attempted coursework are on probation for pace. Students on probation who fail to achieve a minimum cumulative pace standard of 80% of attempted graduate coursework after one semester will be academically disqualified. Students who achieve a cumulative pace standard of 49% or lower will be academically disqualified.
This table summarizes standing for pace:
Students who are in good standing for cumulative grade point average and cumulative pace may continue to enroll. Students who are on probation for either cumulative grade point average or pace may continue to enroll after establishing an academic plan with their Graduate Faculty Advisor. Students on probation who do not meet standards for a subsequent term will be academically disqualified. Students who are academically disqualified for either cumulative grade point average or cumulative pace may not continue to enroll unless reinstated on appeal by the Post-Baccalaureate and Graduate Academic Standards Committee.
This table summarizes the consequences of the cumulative grade point average and pace standings:
At the conclusion of fall, spring, and summer semesters, an email will be sent to students’ Fort Lewis account explaining how they may check their academic standing for cumulative grade point average and cumulative pace.
Students on probation based on cumulative grade point average or cumulative pace standards are expected to establish an academic plan with their Graduate Faculty advisor prior to the beginning of the next semester.
Students with an academic standing of academic disqualification will be provided instructions in their notification email about how to appeal.
In addition to the minimum academic standards established in this policy, a graduate student may be required to meet departmental standards. Departmental standards are published as part of the requirements for each program.
If through a process established by the department, a student has been judged to not be making academic progress, the department may petition the Post-Baccalaureate and Graduate Academic Standards Committee to change a student’s academic standing to Probation or Academic Disqualification.
When a student has a GW grade in all courses in a fall, spring, or summer semester, the student will have his/her academic standing adjusted as follows:
At the conclusion of every semester (fall, spring, summer), all students will receive an email informing them of their updated academic standing. The only academic standing that may be appealed is Academic Disqualification.
To appeal Academic Disqualification, a student must submit the appropriate paperwork to the Post-Baccalaureate and Graduate Academic Standards Committee.
Students may appeal academic disqualification based on cumulative grade point average or cumulative pace standards if:
Students make the appeal by submitting an Post-Baccalaureate and Graduate Academic Standing Appeals package to the Registrar’s Office. The deadline to submit this appeal package will be specified in the notification letter and email sent to the student.
The appeals package must include:
Incomplete appeals packages will not be considered.
The Post-Baccalaureate and Graduate Academic Disqualification Appeals form is available for download. You can save the form to your computer and type right into the form. You then email a copy of all appeal materials to firstname.lastname@example.org. If necessary, you can mail print copies of the form and documentation.
If you have any questions about preparing the Post-Baccalaureate and Graduate Academic Standing Appeals package, please contact:
Theresa Rodriguez, Registrar
The Post-Baccalaureate and Graduate Academic Standards Committee hears appeals three times each year, at the close of each semester.
The Post-Baccalaureate and Graduate Academic Standards Committee will consider appeals on a case-by-case basis. The appeals package submitted by the student and the educational records of the student, including the disciplinary record, will be reviewed by the committee. Additionally, the committee may seek input from faculty and professional staff in other relevant campus offices.
If the appeal is approved, the student’s academic standing will be “Reinstated from Academic Disqualification” and the student will have one additional semester in which to raise the cumulative GPA to 2.75. If this does not happen, the student will again be academically disqualified.
Students will be notified of the committee’s decision by email to the Fort Lewis College account as soon as possible. If the FLC email account is not active, the student will be asked to provide an alternative email address.
The committee’s decision may be appealed to the Provost or designee.