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When reviewing a student’s eligibility request for a course section, it is important to review placement information first in the student’s profile to determine if the student has sufficient prerequisites for the course section they would like to take.

1. From the Workday home page, click on the Search bar. Type “Student:” then the student’s first and last name. Choose the correct name from the results that populate.  

2. You should now be viewing the student’s profile. In the blue column on the left, select the Academics section. 

3. Navigate to the External Records tab across the top. External Records shows:
   1. Test results and courses from other institutions attended.
   2. Advanced placement test scores, SAT scores, and FLC placement scores.
   3. Relevant standardized tests that determine eligibility for certain courses.

4. Select the View All button next to the FLC Placement item to review full details of Composition and Math placement. The Section Name is the relevant subject, and the Non-Numeric Value is the recommended minimum course level the student should begin with at FLC.  

5. Before approving an eligibility override request for a course section, review transfer credits and test results to ensure the course section desired is a good fit based upon the student’s placement and relevant course history.

When a student requests a registration override for your course section, a task appears in your Workday inbox or My Tasks. My Tasks is located at the top right of your Workday portal. Select the mailbox icon, indicating tasks requiring your action. A red circle with a number indicates the number of unread tasks in your inbox. Check your Workday inbox often to ensure there are no outstanding tasks to complete. You can also see exceptional tasks from the Workday homepage in the Awaiting Your Action table. Checking My Tasks often is especially important during semester start-up.

• Navigate to My Tasks at the top right of your Workday portal to view all tasks. Your inbox will contain a task with the header “Eligibility Override.” The task details include the course section, the student requesting the override, and other information.
• Review the student’s academic records from their Workday Profile first to determine whether they fit your course well. See below the instructions for View Student’s Program of Study, Academic Progress Report, and Registered Courses.
• Navigate back to My Tasks at the top right of your Workday portal to view the Eligibility Override request and provide a decision.
• To approve the override, select the Approve button at the bottom of the task.
• If you need more information before deciding, comment in the Enter Your Comment box to ask a question. Then select the Send Back button. Once the student responds and re-submits the request, you will receive this task in My Tasks again.
• If you want to decline the override request, select the Deny button at the bottom of the task.

*Be sure to research transfer credits and placements in the student’s profile under Academics and External Records before granting eligibility overrides. 

Overrides due to time conflicts are not permitted. If a student is registered for another course section that conflicts with the time of the desired additional course section, the Registrar will not honor the request. 

Instructors can give Registration Overrides for your courses. An instructor override can allow a student to register for a course if:

• They have not satisfied the prerequisites
• The course requires instructor's permission
• If the student is not satisfied in a class (first-year, sophomore, etc.) or there is a significant restriction,

Students can request an override in Workday. When searching for classes in Find Course Sections, you may receive an alert that you cannot register for a course section.

1. In the Search bar at the top of your Workday portal, type "Request Course Section Prerequisite Override" and select the task from the search results.
2. In the Academic Period field of the pop-up, start typing the term and year and click enter to select from the search results (ex. "Spring" 2024").
3. Click on the Course field and type the course section name to bring up the course you want to request.
4. Click into the Course Section field and start typing the course section name to bring up the course you want to request.
5. Select OK.
6. On the confirmation screen, you can add comments in the comment box if needed to help justify your override request or explain the circumstances of the override.
7. Select Submit when ready. Select Done.
8. The request will route to the instructor's inbox. The course instructor can approve the request, send it back to add comments for clarification or deny it.
9. Check your My Tasks inbox (mailbox icon) and Notifications (bell icon) at the top right of your portal often to see if the request was approved or denied or if you need to provide more information.

Instructors can give Registration Overrides for your courses. An instructor override can allow a student to register for a course if:

• They have not satisfied the prerequisites
• The course requires instructor's permission
• And/or if the student does not satisfy a class (first-year, sophomore, etc.) or there is a significant restriction. 

Talk with your instructor about overriding the registration.

The Colorado Department of Education's Commission on Higher Education requires students to have 750 minutes of seat time for each credit hour they earn. To prevent the College from running afoul of accreditation standards, we cannot permit time-conflict overrides under any circumstances, even if the amount of overlapping time is minimal.

However, instructors may arrange for students to take Independent Study credits instead of one of the classes. Departments can grant substitutions so that Independent Study credits satisfy a particular major or minor requirement.

Instructors do not need to manage their own waitlists; they are all automated. All classes have an available waitlist except courses with a required lab with a separate CRN (e.g., CHEM 150).

Students do not need instructor permission to join a course's waitlist unless they need an override to register. You can find more information from the student perspective on the registration page.

The Financial Aid Office can use professional judgment on a case-by-case basis to adjust the data used to calculate the Student Aid Index (SAI) or a student's cost of attendance.

This type of appeal means a student asks the FLC Financial Aid Office to review their dependency status to determine if they qualify as independent based on their family situation.

For the Financial Aid Office to consider an Appeal, the student must document an extreme, unique, and/or unusual family circumstance that prevents them from obtaining parental information.

Circumstances considered include:

• Abandonment by parents
• An abusive family environment that threatens the student's health and safety
• Inability to locate parents
• Incarceration or institutionalization of both parents
• Severe estrangement from a parent

Circumstances that DO NOT qualify for consideration include:

• Parents refuse to contribute to the student's education or are not supporting the student
• Parents are unwilling to provide information on the FAFSA or for verification
• Parents do not claim the student as a dependent for income tax purposes
• The student demonstrates total self-sufficiency

How to appeal for a Dependency Override

If a student believes they qualify to appeal for a dependency override, they must contact Skyhawk Station for the Dependency Override Appeal Form.

General Instructions

Students appealing for a Dependency Override must:

• Submit a signed Request for Dependency Override form, along with a signed personal statement outlining why they should be considered independent, their current living situation, how they are supported, and details of the relationship/situation with both biological/adoptive parents.
• Have a current year FAFSA on file with the "special circumstances" box checked without parental information.
• Submit at least two signed letters from third parties confirming the student's situation and/or an official document such as a court order. At least one source must be from an unrelated professional who can verify the student's situation (A third party includes, but is not limited to, a teacher, counselor, medical authority, social worker, or a government agency).
• Return the form to the Financial Aid Office in person or via our Secure Upload.

Deadline:

The Financial Aid Office must receive the request and supporting documentation by the midterm date of the Spring semester or 1st day of the summer term if beginning attendance in the summer for the current academic year.

Aid adjustments:

Approving a Dependency Override Appeal does not guarantee increased financial aid awards.

Notification of Appeal

Completed Dependency Override Appeals process within 2-3 weeks after submission. The student will receive an email to their FLC