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If you are seeing that your transferred credits are showing up as a zero-credit hour LAC attribute course on your Academic Progress Report, this is known Workday behavior. It might look like you are losing transfer credit, but you are not. Instead, Workday is only picking up the zero-credit hour component of the transfer credit that meets the requirement.

You can see both the credit bearing TXX transfer component and the zero-credit hour LAC attribute course in your Workday profile.

How to View Your Transfer Credits in Workday:

1. Click on the "photo" icon at the top right of your Workday portal. Then click "View Profile".
2. Select the "Academics" section in the profile's left blue column.
3. Click on the Transfer Credits tab across the top of the section.
4. Click the "Originating Coursework" column heading to sort the list in ascending order.
5. Look for your zero-credit hour LAC attribute course, which should appear as a GS (General Studies) course.
   • This GS course is what fulfills your requirement in your Academic Progress Report.
6. Directly above the GS course, you should see a TXX course (credit-bearing) that has earned credits.
7. Both the GS and TXX courses should list the same class from your previous institution in the "Originating Coursework" column.
   • This confirms that both entries are linked to the same transfer course.

Should you have questions on your specific transfer credits, you can reach out to the Skyhawk Station between 9am-4pm Monday through Friday. We are available in person, via email at skyhawkstation@fortlewis.edu, or over the phone at 970-247-7301.

The Academic Progress Report will replace the uAchieve degree audit for viewing a student’s course and credit progress completed within a program of study and graduation requirements fulfilled or in progress. This report can be accessed anytime from the Academics section of a student’s Profile. 

Review the job aid and learn more about reading a Student's APR.

The Academic Progress Report will replace the uAchieve degree audit for viewing a student’s course and credit progress completed within a program of study and graduation requirements fulfilled or in progress. This report can be accessed anytime from the Academics section of a student’s Profile. 

Review the job aid and learn more about reading a Student's APR.

When reading an undergraduate student's academic progress report, it is important to understand the limitations of the Credits Satisfying count at the top of the APR in the Overall Academic Progress area. This is especially important when advisors work with students nearing graduation.

• The Credits Satisfying number is also known as the TAR Bucket.
• Once an upperclassman takes 120 credits, this tally will stop at 120 credits.
• This means the Overall Academic Progress area will count to 120 without considering actual degree requirements and does not prioritize LACS 36, upper division requirements, or major requirements over electives.
• This will only become an issue for students with current registrations over 120 credits or students who have the potential to exceed 120 credits before graduating.
• This impacts the load status and distribution submitted to Financial Aid.
• FLC Financial Aid policy will not pay for classes that do not apply to the primary program of study (minors, certificates, and electives that do not apply to requirements are not paid).

Advisors should consider the following when counseling students on what to take if they are utilizing Financial Aid and are concerned about meeting sufficient Undergraduate Load Status:

• Be very attentive if students are taking classes outside their primary Program of Study (POS). This can impact financial aid distribution for credit load-status calculations at any Class Standing.
• FLC's Financial Aid policy will not pay for minors.
• If the student is approaching 120 credit hours, every class needs to be a degree requirement. Taking classes outside the program of study requirements will not be paid by Financial Aid and can delay graduation readiness.
• Encourage upper-division students to focus on completing upper-division courses and requirements to fill their load status.
• Always use the primary Program of Study sections of the APR to accurately verify which courses fulfill which requirements. Do not rely on the Credits Satisfying number if students are nearing or over 120 credits.
• This concern does not apply to Graduate Students.
• If you have questions about Financial Aid Load Status or believe a student has over 120 credits, reach out to the Office of the Registrar. The Registrar can manually reorganize the TAR bucket to prioritize degree requirements over electives.

Catalog years have been replaced with Effective Dates in Workday. You can still determine what catalog is applied to a student’s program(s) of study from their Academic Progress Report (APR) in a student’s profile under the Academics section. When viewing a student’s APR, the ‘catalog’ applied to the student’s program of study requirements will be at the top of the Major Requirements; you will see “Requirements Effective” and a date. The corresponding catalog year applied to the program of study is determined by the date range of the Effective Date in which the data resides.

See the table below to determine the catalog year crossover: 

The applied catalog year can be changed easily. If you are an advisor and believe the student’s major requirements must be evaluated under a different catalog year, contact registrar@fortlewis.edu to make the change.  

Different catalog years can be applied to other programs of study. For example, a student with a double major can apply a specific catalog year to one major and a different catalog year to the other. 

When a student requests a registration override for your course section, a task appears in your Workday inbox or My Tasks. My Tasks is located at the top right of your Workday portal. Select the mailbox icon, indicating tasks requiring your action. A red circle with a number indicates the number of unread tasks in your inbox. Check your Workday inbox often to ensure there are no outstanding tasks to complete. You can also see exceptional tasks from the Workday homepage in the Awaiting Your Action table. Checking My Tasks often is especially important during semester start-up.

• Navigate to My Tasks at the top right of your Workday portal to view all tasks. Your inbox will contain a task with the header “Eligibility Override.” The task details include the course section, the student requesting the override, and other information.
• Review the student’s academic records from their Workday Profile first to determine whether they fit your course well. See below the instructions for View Student’s Program of Study, Academic Progress Report, and Registered Courses.
• Navigate back to My Tasks at the top right of your Workday portal to view the Eligibility Override request and provide a decision.
• To approve the override, select the Approve button at the bottom of the task.
• If you need more information before deciding, comment in the Enter Your Comment box to ask a question. Then select the Send Back button. Once the student responds and re-submits the request, you will receive this task in My Tasks again.
• If you want to decline the override request, select the Deny button at the bottom of the task.

*Be sure to research transfer credits and placements in the student’s profile under Academics and External Records before granting eligibility overrides. 

Overrides due to time conflicts are not permitted. If a student is registered for another course section that conflicts with the time of the desired additional course section, the Registrar will not honor the request. 

The Academic Progress Report will replace the uAchieve degree audit for viewing your course and credit progress completed within a program of study. This report can be accessed anytime from the Academics app or your Profile.

From the Academics app:

1. Navigate to the Academics app from the top left MENU in your Workday portal or Your Top Apps on the Workday homepage.
2. Under the Academic Advising & Planning header, select View My Academic Progress.
3. When the pop-up window appears, confirm your student name and 900# ID and click OK.
4. This report first displays overall academic progress: total credits defined, credits in progress, credits satisfied, credits remaining, and overall academic status.
5. Below, your overall academic progress will display your program of study, the major GPA, the effective date of the requirements, and the last evaluation date.
6. The program of study breakdown will list all requirements, the status of each requirement (satisfied, in progress, or not satisfied), requirements remaining, courses registered, each course’s academic period, the number of credits of the courses, and the final grade for each course.
7. If you have multiple programs of study, there will be a breakdown for each. Click the drop-down arrow next to the Program of Study name to collapse the data.
8. This report can be exported to an Excel or pdf format.
9. To Export to Excel, click the first small icon at the top right of the report (it looks like a sheet of paper with an x). When you hover over the icon, it will say ‘Export to Excel.’ Click the icon, and when the pop-up appears, click the Download button. The download will appear in your web browser downloads.
10. To Export to PDF, click the second icon at the top right of the report (it looks like a PDF with a border around it). When you go over the icon, it will say, ‘View Printable Version- PDF.’ Click the icon, and when the pop-up appears, click the Download button.<

The Academic Progress Report in Workday will replace the uAchieve audit for monitoring your course and credit accomplishments within your program of study. Access it via the Academics app or your Profile.

From the Academics app:

1. Go to the Academics app from the MENU at the top left of your Workday portal or from "Your Top Apps" on the homepage.
2. Under the Academic Advising & Planning header, choose "View My Academic Progress."
3. Verify your student name and 900# ID in the pop-up, then click "OK."

How to read the report:

• The report showcases overall academic progress, detailing total and completed credits, credits in progress, and your academic status.
• The Program of Study section includes major GPA, requirement effective dates, and the last evaluation date.
• It lists all program requirements, their statuses (satisfied, in progress, not satisfied), remaining requirements, registered courses, academic periods, credit numbers, and final grades.
• For multiple study programs, each has its own section. Collapse data using the dropdown arrow next to the Program of Study name.

Exporting the Report:

• Export to Excel: Click the icon resembling a sheet with an 'x' (tooltip: 'Export to Excel'). In the pop-up, hit the "Download" button, and the file will appear in your browser downloads.
• Export to PDF: Select the PDF icon (tooltip: 'View Printable Version- PDF'). Click "Download" in the pop-up, and the file will be in your browser downloads.

Note: If the Academic Progress report appears incorrect, contact your Advisor for a uAchieve audit verification.

The Academics App will be your one-stop shop for most common tasks!

Accessing the Academics App: Find the app on the Workday home page under "Your Top Apps" or via the "MENU" button at the top left. Here are some of the tasks you'll complete from the Academics app:

• View Holds: Check your academic and registration holds.
• Registration Actions: See actions needed for registration.
• Registration Appointments: View upcoming registration slots.
• Class Schedule: Access your current class timetable.
• Advisor Contacts: Find and contact your advisor.
• GPA Information: Check your cumulative and Program of Study GPAs.
• Course Catalog: Browse the course offerings anytime.
• Schedule Planning: Create a saved schedule for future courses.
• Class Registration: Register for classes using "Find Course Sections."
• Academic Progress: View your Academic Progress report and record.
• Grades: Check your midterm and final grades.
• Student Resources: Access forms and advisor info at the Student Resource Center.
• COF Authorization: Request changes to COF Authorization.
• Program Completion: Apply for completion of your program.
• Unofficial Transcript: Generate an unofficial transcript.
• Enrollment Verification: Produce a self-service Enrollment Verification.

1. From the Workday home page, click on the "Search bar." Type "Student:" then the student's first and last name. Choose the correct name from the results that populate.
2. You should now be viewing the student's profile. In the blue column on the left, select the "Academics" sections.
   1. The "Overview" tab from this section displays the student's declared program(s) of study, majors, minors, and certificates.
   2. Click on the "Current Courses" tab. This displays all courses the student is registered for in the current term.
   3. The "Plan" tab refers to a customizable education plan advisors can create with students. Not all students will have a plan at this time.
   4. The "Academic History" tab is the equivalent of viewing the student's unofficial transcript. You can see all the courses they have taken and their earned grades in chronological order. Each academic period can be collapsed to help view one year at a time for multiple years in the history.
   5. Click on the "Academic Progress" tab to view the student's Academic Progress Report, which will replace the uAchieve degree audit. The report compiles the status of the program of study and unmet requirements for the student to complete their program of study.
3. The External Records tab shows test results and courses from other institutions attended. (ex. Advanced placement test scores, SAT scores, FLC placement scores, and completed transferred courses and credits from other institutions.

If you frequently need to look up students in Workday, you can configure your search results in Workday to bring students up before other result categories.

1. Type anything in the "Search bar" at the top of your Workday portal and click enter (e.g., "Student"). Do not select a result. This will bring you to a full "Search Results" page.
2. Select the “All Categories” button at the top of the page. Then select “Edit Category Preferences.”
3. Drag and drop categories from the Unpinned Categories block to the Pinned Categories at the top to prioritize what results you want to see when you use the search bar. The first category will appear and be prioritized with additional Pinned Categories. To prioritize student names, drag the "Student" category into the Pinned Categories block in the order you want to see it. (For example, set your Pinned Categories to People (employee) results first, Tasks and Reports, then Student.)
4. Select "Save" when done.

This configuration now removes the need to type “Student:” in the search bar before entering a student’s name.

Advisors can run the Evaluate Academic Requirements report in Workday to help simulate hypothetical changes to a student's program of study. This report only looks at the Program of Study (POS) you want to experiment with and shows how degree and major requirements completed or in progress would be applied. All advisor roles will be able to run this report in Workday. 

You can conduct the following scenarios in this report: 

• Apply a different catalog year to a major or minor 
• Analyze completed requirements that could be applied to an added minor or slightly altered major, e.g., a student majoring in Environmental Science wondering if it would make sense to add a Geology Minor or change their major to Geology.  
• Provide more information on adding a certificate for a student who took several relevant courses as electives in sophomore year, which could count toward both elective credits and a certificate.  
• Dropping a minor or certificate to use credits toward a different requirement.  
• Any other scenario that could benefit from experimenting with the student's current POS and/or degree requirements.  

Learn how to run this report with supporting screenshots from the job aid: Evaluate Academic Requirements for Students- Running A What-If Report. 

Follow the link below to view the Academic Policies in the Faculty Handbook. 

Use the form link to report incidents of academic dishonesty. 

If you need to look up students in Workday under a program of study or can’t remember their exact name, you can utilize the Find Academic Records report. 

1. From the Search bar at the top of your Workday portal, search “Find Academic Records” and select the report from the search results. 
2. From the report, you can use the report search bar to type part of the name or utilize filters on the left side of the list to find a student based on their Academic Unit, Primary Program of Study, Academic Level, or Academic Record Status. (For example, I need to find a student in my engineering class, but I can’t remember their exact name. I can use this report to filter the results by the Engineering primary program of study). 
3. When the correct result appears, select the student’s name in blue to drill into their profile.  
4. You can save search results by clicking Save under Current Search.

There are exceptions under which Fort Lewis College may disclose information from a student's education record without their consent that include, but may not be limited to, the following:

• A school official with a legitimate educational interest
• Anyone in response to a request for directory information
• A parent or legal guardian who claimed the student as a dependent on their most recent federal income tax return (the parent or legal guardian requesting access must provide a copy of their previous year's federal income tax return to Fort Lewis College as evidence)
• Parents/legal guardians when their child/dependent under age 21 has violated the alcohol or drug policies of Fort Lewis College
• US Immigration and Customs Enforcement for the purpose of reporting F (academic) non-immigrant visa holder information for the Student Exchange Visitor Information System (SEVIS), as required by the Student Exchange and Visitor Program (SEVP).
  • Fort Lewis College is required to report certain information about students with F visas to Immigration and Customs Enforcement which is used by the Department of State and the Student Exchange Visitor Program (SEVP) to monitor participating institutions and students.
• An accrediting organization acting in their accrediting capacity
• Officials at another school in which the student is seeking to enroll
• Certain federal, state, and local authorities for audits or evaluations of state-or federally-supported educational programs
• Persons or organizations granting financial aid to the student (does not include any payment made by the student's parent(s) or legal guardian(s); other restrictions apply)
• Third-party agents acting on behalf of Fort Lewis College
• Persons or organizations conducting studies on behalf of Fort Lewis College
• State or federal law enforcement in response to a court order or subpoena after a reasonable attempt to notify the student was made.
• Appropriate parties in the event of a health or safety emergency
• Recruiters from the US Military who request “Student Recruiting Information” (defined as name, address, telephone listing, age, level of education, and major)
• The Internal Revenue Service in compliance with the Taxpayer Relief Act
• The Department of Veterans Affairs regarding students receiving VA benefits
• The Attorney General of the United States (or designee) in compliance with an ex parte order under the authority of the USA Patriot Act
• The alleged victim of a crime of violence (including but not limited to sexual offenses) in accordance with the victim's right to know the outcome of the alleged perpetrator's disciplinary hearing pertaining to that crime.

• To view the course catalog, select View Course Catalog at FLC, located in the Academics app in the MENU on the top left of your Workday portal.
• This report is under the Academic Advising & Planning section and has filtering options for your browsing needs. You cannot register for classes from this report, but you can see all courses offered at FLC without being bound by a specific semester.  
• If you want to view classes to build a saved schedule before registering or want to register for courses, access Find Course Sections in the Academics App.   

Watch how to search for courses to register for from Find Course Sections:

1. Navigate to the Academics app from the top left MENU in your Workday portal or Your Top Apps on the Workday homepage.   
2. Under the Registration section, select Find Course Sections.  
3. In the Start Date Within field, type the term and year you would like to browse and click enter to select from the search results (e.g., “Spring 2024”).  
4. In the Academic Level field, select the academic level type you would like to see (Graduate, Remedial, or Undergraduate)  
5. Leave the Campus Locations field blank. Click OK.  
6. Browse courses using the search bar, the filters on the left side, or scrolling through the complete list.
7. Select the course section name in blue to drill into the course details.   

Staff, faculty, and students can search for students on Workday using the Public Student Directory report. This directory is only viewable in Workday, so only individuals with a Workday account can access this information. 

1. From the search bar at the top of the Workday portal, type “Public Student Directory” and select the report from the search results.
2. From the report, individuals can search for any student using the search bar or available filters on the left column, and view certain information that you choose to disclose from your privacy settings. Based upon your selection under Manage Your Privacy settings, others may be able to view the following:
   • Primary Institutional Address
   • Primary Institutional Phone Number
   • Primary Institutional email address
   • Date of Birth
   • Academic Level
   • Class Standing
   • Academic Unit
   • Primary Program of Study
   • Expected Graduation Date
   • Athletic Team
3. You can update what you would like others to see anytime from Manage My Privacy Settings, found from your search bar.

Notes:

• Advisors, Skyhawk Station, Financial Aid, and other student-serving staff or faculty roles may be able to view more of your academic or financial information than listed.
• If you change your privacy settings in Workday to “I don’t want my directory information to be public”, you will not appear in this directory. Course rosters in Canvas will display your name as {(Last Name) “Private, (First Name) “Private”).

• To view all courses offered by FLC, click View Course Catalog at FLC, located in the Academics app in the MENU of the top left of your Workday portal. This report is under the Academic Advising & Planning section and has filtering options for your browsing needs. You cannot register for classes from this report, but you can see all courses offered at FLC without being bound by a particular semester.
• If you want to view classes to build a saved schedule before registering or wish to register for a specific term, access Find Course Sections under the Registration header in the right column of the Academics App.