Accounting Office
Administrative Offices

Follow these steps to process a Journal Voucher:

• Download and fill out the JV Request Form.
• Email the completed form and supporting documents to jvrequest@fortlewis.edu.

Please inform us about incoming payments::

• Email advance notifications of payments to askaccounting@fortlewis.edu.
• Bring physical deposits to the cashier at 140 Berndt Hall, or use the night drop box after hours.
  • Deposit Transmittal Excel sheet
  • Deposit Transmittal Word document
  • Spend and Revenue Categories Worksheet

Organizing an event and need to manage funds? Borrow our credit card readers and iPads for easy collection. Read the SuccessFund instructions.

Download the EIB Import Charges for Students form. 

Handling supplier payments and reimbursements with precision:

• Checks and EFTs are processed weekly, typically on Wednesdays or Thursdays.
• Allow two weeks for processing invoices and expense reports.
• For detailed purchasing processes and forms, visit the Purchasing Department's site.

Stay updated with payroll schedules and ensure your payments are timely:

• Payroll Calendar: Payroll is processed bi-weekly.
• Holiday Schedule
• Direct Deposit: Sign up to receive your payments directly into your bank account. Ensure your address is current for mailed checks and tax purposes. Sign up for electronic delivery of payroll tax forms.
  • Update personal information in Workday
  • Learn how to use the Payroll App in Workday
  • Sign up for electronic tax forms in Workday.
• Timesheets: Submit weekly by Friday; supervisors must approve time weekly.
  • If time is not entered/submitted and approved within payroll cycle, pay won't be processed until the following payroll cycle.
• For more on employment and benefits, visit Human Resources.

For all student billing inquiries, Skyhawk Station is your go-to resource:

• Website: Skyhawk Station
• Email: skyhawkstation@fortlewis.edu
• Call: 970-247-7301
• Drop-in: Monday – Friday, 9 a.m. - 4 p.m.

All allegations of fraud, waste, and abuse are treated seriously at Fort Lewis College. If you suspect such activity, you are encouraged to report your concerns using the resources provided below.

Reporting options

• State Auditor website: Reports can be submitted directly on the State's Auditor website.
• Fraud hotline: FLC faculty, staff, or students can utilize the fraud hotline to report any suspected cases.

Reporting guidelines

• Who should report: Anyone with reasonable cause to believe fraud, waste, or abuse has occurred.
• Anonymity: Individuals reporting potential fraud may choose to identify themselves or remain anonymous.

Common types of complaints

• Falsified expense or travel reports
• Falsified invoices
• Accepting payments from external parties for preferential treatment
• Use of P-cards for personal purchases
• Theft of company assets
• Manipulating financial statements or other official reports
• Falsifying time reporting or payroll-related information

By reporting concerns, you help Fort Lewis College maintain integrity and accountability. Thank you for your vigilance.

The following rates apply to your taxable sales.

Sales Tax Rates

Email askaccounting@fortlewis.edu with questions.

Fort Lewis College’s fiscal year ends June 30, 2026. Please complete the following actions by the listed deadlines to support fiscal year close and the annual audit.

P-cards temporarily suspended during June

All p-cards will be temporarily suspended during the month of June to support accurate fiscal year cutoff. If you have extenuating circumstances that require expenditures during this time, contact Purchasing at purchasing@fortlewis.edu.

Foundation transfers due June 15

Submit foundation transfer requests to the Foundation by June 15. Email requests to Jeremiah Stancampiano at jjstancampiano@fortlewis.edu.

Cash and check deposits due June 30

Bring cash and check deposits to the cashier’s window in Berndt Hall as soon as possible in June. If deposits relate to FY26 and are received in July, notify the Accounting Office as soon as possible by emailing cashiering@fortlewis.edu. Access the deposit transmittal form.

Expense reports, reimbursements, and unpaid invoices due July 7

Expense reports and supplier invoices must be submitted and fully approved in Workday by July 7 for goods received, services performed, or travel expenses that occur before June 30. You may need to contact suppliers to obtain invoices if they have not yet been provided.

Journal voucher requests due July 7

Review your budgets for accuracy. If you find errors or transactions that need to be moved, submit a journal entry request to jvrequest@fortlewis.edu. Access the JV request form and instructions for Workday reports to review your budget.

Payroll redistributions due July 7

Review your payroll budgets for accuracy. If wages need to be moved, submit a request to payroll@fortlewis.edu. Access instructions for Workday reports to review your budget or email Mollie Lewis at mlewis@fortlewis.edu to request a report of employees paid from your budget.

Purchase order receipts due July 7

Create receipts for all purchase orders in Workday. Contact Purchasing at purchasing@fortlewis.edu if you need to close a purchase order or roll it forward into the new fiscal year.