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Course Withdrawal, or CW, refers to a course dropped after the Census (the 12th day of the semester). You are permitted to use a total of 3 Course Withdrawals during your time at Fort Lewis College for any reason, no questions asked.

To withdraw from a course using a CW, fill out our online Withdrawal From Course Form at your Student Resource Center. You can also visit Skyhawk Station and pick up a Course Withdrawal form, and our staff will process the CW for you on the spot. This Course Withdrawal will not affect your financial aid for this term, and you will still owe the full amount for the class on your student bill. You should also be aware that dropping a course could affect your Pace Towards Graduation, impacting your eligibility for Financial Aid. 

We encourage you to speak with a Skyhawk Advisor to understand the consequence of dropping a course or to explore other options such as tutoring and/or talking to your professor.

Students who graduated before Spring 2023 and order a replacement diploma will receive a new digital diploma and a replacement paper diploma from Parchment Award Services. Both diplomas will include a small “Reissued” text at the bottom.

Digital diplomas can be accessed after the student receives the initial email from Parchment and creates an account. Paper diplomas will be mailed approximately 72 hours after that, so students have time to update their diploma mailing address if needed.

If you change your name, your new name will appear on transcripts ordered after the change has been processed. You can even request a replacement diploma that reflects your new name!

How to change your name:

1. Complete a Name Change Request form, see link below.
2. Submit the form and supporting documentation online, in-person, or by mail:
   • Online: Secure online upload
   • In-Person: Deliver to Skyhawk Station
   • Mail—send to:
     Skyhawk Station
     1000 Rim Drive
     Durango CO, 81301

The Registrar’s Office processes two types of exceptions to graduation requirements.

Individual Exceptions

You may request a course substitution or waiver on behalf of an individual student by submitting an Individual Exception to Graduation Request Form in the Faculty Slate Dashboard. Individual exceptions apply to one student only. The student will be notified via email when the Registrar’s Office processes the request.

Blanket Exceptions

You may also request a course substitution or waiver for an entire program by submitting a Blanket Exception to Graduation Request Form in the Faculty Slate Dashboard. Blanket exceptions apply to all students declared in a certain program on a certain catalog(s). You will be notified via email when the Registrar’s Office processes the request.

There are two distinct Federal Direct Loan programs:

1. Subsidized Loan Program: The subsidized program is based on financial need, and the borrower does not pay interest while enrolled at least half-time. 
2. Unsubsidized Loan Program: The unsubsidized loan program does not have this in-school subsidy and is not need-based. All eligible students may apply for and receive these funds. 

Under the unsubsidized program, interest can accumulate or capitalize until the borrower is out of school, increasing the principal's amount. The borrower can make interest-only payments to avoid capitalization. View up-to-date information on interest rates and loan origination fees.

Students who drop a class on or before Census Day but remain enrolled will receive a 100% refund of tuition and fees for that class. Students who drop a class after Census Day but remain enrolled are responsible for 100% of tuition and fees for that class.

Charges paid with a credit card and then reversed will be credited back to the credit card. All other overpayments will be refunded to the student. A 30-day hold may be placed on more significant amounts paid with a personal check.

Federal Direct Parent PLUS Loans are for parents who wish to borrow to help pay for their student's education.

• You must complete the FAFSA before applying for a Federal Direct Parent PLUS Loan.
• Federal Direct Parent PLUS Loan applicants are subject to credit checks.
• Parents may borrow up to the cost of the attendance budget, minus any other financial aid, each year.
• Repayment begins within 60 days after the loan has been completely disbursed. Go to the interest rate page on the Federal Student Aid site to view up-to-date information on interest rates and loan origination fees.

The US Department of Education funds Federal Direct Parent PLUS Loans. You accept the Federal Direct Parent PLUS Loan through your Student Resource Center account. The parent will need to apply for the loan at studentloans.gov.

If a parent is denied a Federal Direct Parent PLUS Loan, a dependent student may be considered for a different portion of the unsubsidized Direct loan. Origination fees will be deducted from the loan upon disbursement. Origination fees are subject to change.

You may have holds that prevent you from registering for classes. You can check if you have any outstanding actions or holds to address in Workday from the Academics app.

1. Navigate to the Academics app from either the Workday home page, Your Top Apps box, or the MENU at the top left of the Workday portal.
2. In the Registration Requirements table, you will see items in several formats:
   1. # Actions To Do, Holds, and Actions completed across the top. These numbers can be drilled into for more information. Click on the number above Holds for more information about the type of hold on your account.
   2. The Holds header, under Registration Requirements, will also list the hold type on your account.
3. There is also a section in the Academics app called My Holds. This area is a table that displays the hold reason, a brief description, and resolution instructions to remove the hold.

To view the history of previous holds that have been resolved, you can navigate to your profile.

1. Select the photo icon at the top right of the Workday portal, then click View Profile.
2. Select the Action Items and Holds section in blue on the left column of the profile.
3. Select the Resolved Holds tab across the top to view historical holds on your account.

The Academics App will be your one-stop shop for most common tasks!

Accessing the Academics App: Find the app on the Workday home page under "Your Top Apps" or via the "MENU" button at the top left. Here are some of the tasks you'll complete from the Academics app:

• View Holds: Check your academic and registration holds.
• Registration Actions: See actions needed for registration.
• Registration Appointments: View upcoming registration slots.
• Class Schedule: Access your current class timetable.
• Advisor Contacts: Find and contact your advisor.
• GPA Information: Check your cumulative and Program of Study GPAs.
• Course Catalog: Browse the course offerings anytime.
• Schedule Planning: Create a saved schedule for future courses.
• Class Registration: Register for classes using "Find Course Sections."
• Academic Progress: View your Academic Progress report and record.
• Grades: Check your midterm and final grades.
• Student Resources: Access forms and advisor info at the Student Resource Center.
• COF Authorization: Request changes to COF Authorization.
• Program Completion: Apply for completion of your program.
• Unofficial Transcript: Generate an unofficial transcript.
• Enrollment Verification: Produce a self-service Enrollment Verification.

1. Access Academics App: Open the "Academics app" from the "MENU" or "Your Top Apps" on the Workday homepage.
2. Find Courses: In Registration, select "Find Course Sections."
3. Browse Courses: Search, filter, or scroll to view courses. Click the blue course section name for details. (The name of this report will be updated to reflect the current registration term: Find Fall Course Sections, Find Spring Course Sections, or Find Summer Course Sections) 
4. Add to Schedule: For a desired course, click "Add to Saved Schedule."
5. Manage Schedule: If you don't have one in "Saved Schedule," click "Create Student Registration Saved Schedule," name it, and save. If you have one, select it from the list.
6. Choose Times: Click "Choose Times" for preferred meeting times and confirm with "OK."
7. Add More Courses: Use "Add Course Sections" to find more courses or "Done" to finish browsing.
8. Update Schedule: New courses will automatically join your current saved schedule.

Important note: Courses added to your saved schedule are not final until you register. To complete registration, select "Register" from View My Saved Schedules.

You can preview your anticipated class schedule in a calendar format before registering using your Saved Schedule.

1. Navigate to the "Academics app" from either the Workday home page "Your Top Apps" box or from the "MENU" at the top left of the Workday portal.
2. Find the "Registration" section in the right column. Select "View My Saved Schedules" in the task list.
3. Click into the "Start Date within" field, click "All," and then select the semester term you are registering for.
4. Click "OK."
5. Click the "Calendar View" button to view the saved schedule in a calendar view pop-up window.

Stay updated with your registration dates and understand your eligible registration windows for future semesters.

• Access the Academics app via the MENU at the top left of your Workday portal or from "Your Top Apps" on the homepage.
• Locate the "Upcoming Registration Appointments" table to see your designated registration periods for upcoming semester terms, including the specific date ranges when you can enroll in courses for each term.

The Academic Progress Report in Workday will replace the uAchieve audit for monitoring your course and credit accomplishments within your program of study. Access it via the Academics app or your Profile.

From the Academics app:

1. Go to the Academics app from the MENU at the top left of your Workday portal or from "Your Top Apps" on the homepage.
2. Under the Academic Advising & Planning header, choose "View My Academic Progress."
3. Verify your student name and 900# ID in the pop-up, then click "OK."

How to read the report:

• The report showcases overall academic progress, detailing total and completed credits, credits in progress, and your academic status.
• The Program of Study section includes major GPA, requirement effective dates, and the last evaluation date.
• It lists all program requirements, their statuses (satisfied, in progress, not satisfied), remaining requirements, registered courses, academic periods, credit numbers, and final grades.
• For multiple study programs, each has its own section. Collapse data using the dropdown arrow next to the Program of Study name.

Exporting the Report:

• Export to Excel: Click the icon resembling a sheet with an 'x' (tooltip: 'Export to Excel'). In the pop-up, hit the "Download" button, and the file will appear in your browser downloads.
• Export to PDF: Select the PDF icon (tooltip: 'View Printable Version- PDF'). Click "Download" in the pop-up, and the file will be in your browser downloads.

Note: If the Academic Progress report appears incorrect, contact your Advisor for a uAchieve audit verification.

Students who are registered for classes and decide not to attend are responsible for dropping their classes before the first day of the relevant term. Nonattendance does not count as cancellation or withdrawal.

Tuition and fee adjustments

Students who officially withdraw from Fort Lewis College will be assessed tuition and fees based on the date of their withdrawal.

To be eligible for a tuition and fee adjustment, students must officially withdraw through the Student Resource Center.

• Students withdrawing on or after the first day of the term will be charged the full enrollment matriculation fee. The confirmation fee will not be refunded.
• Room and board charges are calculated based on the occupancy date and the official check-out date from Student Housing. Students must check out of Student Housing within 48 hours of withdrawing from FLC. Disciplinary removals from Student Housing will result in a full assessment of room charges and forfeiture of the housing deposit.
• Students who receive financial aid and withdraw may be required to repay all or part of the aid received. Federal, state, and institutional regulations and policies determine repayment amounts. Refunds and repayments for students receiving Title IV financial aid will be calculated using the "Return of Title IV Funds" formula.
• Refunds will be sent to the student at their permanent address when the withdrawal process is completed. There is a 30-day hold on payments made with a personal check.