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You may receive a notification in your Bell icon inbox to manage your privacy settings. You can also update your privacy settings on Workday at any time.

1. From the search bar at the top of the Workday portal, type "Manage My Privacy Settings" and select the task from the search results.
2. Read the terms and conditions carefully. The first term to accept or decline is "I consent to share my information outside this institution." Select the bubble to consent or not consent. If you do not consent to the first choice, the next choice will automatically change to not consenting.
3. The second term to accept or decline is "I want my directory information to be public." This pertains to how and what you wish to display in the Public Student Directory in Workday. This directory is only viewable in Workday, so only individuals with a Workday account can access this information.
4. Select the box to the right of each field you would like students, staff, or faculty to see when they search for you in the Workday Public Student Directory:
   • Primary Institutional Address
   • Primary Institutional Phone Number
   • Primary Institutional email address
   • Date of birth
   • Academic Level
   • Class Standing
   • Academic Unit
   • Primary Program of Study
   • Expected Graduation Date
   • Athletic Team
     Note: Advisors, Skyhawk Station, Financial Aid, and other student-serving staff or faculty roles may be able to view more of your academic or financial information than listed.
5. You do have the option to decline consent to appear in the student directory, but consent to sharing information outside the institution. Select the bubbles to configure your settings as you prefer.

You can change your privacy settings should you choose to change your preferences at any time.

What this impacts if a student declines to share information in Workday...

• Fort Lewis College cannot acknowledge any affiliation between the student and the institution to anyone to protect the privacy of a student who declines the first privacy setting choice.
• FLC will also not be able to disclose your enrollment at FLC to employers or financial aid entities. This may impact your ability to receive financial aid.
• First year students will not be able to claim their Purgatory Ski Pass because FLC cannot disclose your attendance.
• The student will not appear in the Public Student Directory in Workday if they decline the second choice.
• If a student declines either choice, the student’s Workday profile will display (“Private”) next to their name to indicate to any staff or faculty who view their profile that their information is confidential.
• The student will not be able to reach out to Advisors, AskIT Help Desk, or Skyhawk Station by phone about inquiries or questions. To protect the student’s identity, these resources will only be permitted to give you the answer, “I have no information on that individual”. Students must correspond using their Fort Lewis email account, or must come in person with a photo ID if they decline either choice.
• The student will appear on their Canvas course roster as {(Last Name) “Private, (First Name) “Private”). This may impact the student’s ability to interact with their instructor and classmates within Canvas.
• The student’s name will not appear on commencement pamphlets and information upon graduation if privacy settings are configured to not consent.

You can change your privacy settings easily and any time in Workday should you choose to change your preferences. Every student has the right to request confidentiality, but it is encouraged to review privacy settings with additional consideration.

Staff, faculty, and students can search for students on Workday using the Public Student Directory report. This directory is only viewable in Workday, so only individuals with a Workday account can access this information. 

1. From the search bar at the top of the Workday portal, type “Public Student Directory” and select the report from the search results.
2. From the report, individuals can search for any student using the search bar or available filters on the left column, and view certain information that you choose to disclose from your privacy settings. Based upon your selection under Manage Your Privacy settings, others may be able to view the following:
   • Primary Institutional Address
   • Primary Institutional Phone Number
   • Primary Institutional email address
   • Date of Birth
   • Academic Level
   • Class Standing
   • Academic Unit
   • Primary Program of Study
   • Expected Graduation Date
   • Athletic Team
3. You can update what you would like others to see anytime from Manage My Privacy Settings, found from your search bar.

Notes:

• Advisors, Skyhawk Station, Financial Aid, and other student-serving staff or faculty roles may be able to view more of your academic or financial information than listed.
• If you change your privacy settings in Workday to “I don’t want my directory information to be public”, you will not appear in this directory. Course rosters in Canvas will display your name as {(Last Name) “Private, (First Name) “Private”).

• Log in to Workday
• Select the Academics App
• On the right-hand side, under "Requests," select "Apply for Program Completion."
• If you are pursuing multiple programs at once (for example, a certificate and a bachelor’s degree), select which one(s) you plan to complete by checking the box on the left-hand side under "Apply."
• Check the box next to "Confirm."
• Select "Submit."

This hold prevents student athletes from changing their class schedules in a way that might affect their eligibility.

Action required

If you have an Athletic Compliance Hold and want to change your class schedule, please email your advisor.

This hold will prevent you from:

• Registering for classes
• Dropping classes

You may request a course substitution or waiver anytime by submitting an Exceptions to Graduation Requirements Request Form in the Student Resource Center. The Registrar’s Office will email you when they process the request.

The Independent Study Form is now available on Slate. While the content of the form is unchanged, please note that the layout may look different.

• Initiating the form: Students must initiate the form through the Student Resource Center. 
• Filling out the form: Students must complete their personal information upon initiating the form. However, they can complete the rest of the form themselves or have their instructor do it. You will know which option is the best depending on the student and the scenario.
• Form routing and approval: After the student completes and signs the form, it will be routed to the instructor. You will receive an email notification with a link to access the form, which is awaiting your review. As an instructor, complete any necessary form sections and select “approve” or “decline.” Important: Ensure you enter your initials; otherwise, the form processing will be delayed.
• Final steps in the workflow: The completed form will progress from the instructor to the Chair and then to the Associate Dean for final approval. Once approved by the Associate Dean, the Registrar will proceed to create the section and register the student as usual.

Instructors can withdraw a student from a class if the student has missed at least one scheduled class during the first four days of the week in which the course is scheduled to meet for the first time. For courses that meet online, instructors must include in their syllabi the form of student participation that will be counted instead of physical attendance.   

If you would like to drop a student based on this policy, please email the student’s name, course, and CRN (5-digit course reference number) by Friday of the first week your course is scheduled to meet to burkhart_o@fortlewis.edu

Once received, the student will be removed from the course. The student and instructor will be emailed that the withdrawal has occurred.

The Family Educational Rights and Privacy Act, commonly referred to as FERPA, is a federal law that protects the privacy of your student education records. You can view it, request changes, and make it confidential. FLC is responsible for safeguarding your education record; we only share that information under certain circumstances.

Financial aid for undocumented students

The Colorado ASSET Bill allows undocumented students to be considered for financial aid from the state of Colorado. Students must complete the Colorado Application for State Financial Aid (CASFA) to be considered.

*ASSET Students do not need to complete the FAFSA application.

We can process two types of exceptions to account for curriculum changes that deviate from the published catalog.

Individual Exceptions

You may request a course substitution or waiver on behalf of an individual student by submitting an Exceptions to Graduation Requirements Request Form in the Academic Progress Portal. Individual exceptions apply to one student only. The student will be notified via email when the Registrar’s Office processes the request.

Blanket Exceptions

You may also request a course substitution or waiver for an entire program by submitting a Curriculum Blanket Exceptions Request Form in the Academic Progress Portal. Blanket exceptions apply to all students declared in a certain program on a certain catalog(s). You will be notified via email when the Registrar’s Office processes the request.

You have the right to appeal Fort Lewis College's Initial Transfer Evaluation decisions regarding the transferability of a course and how a course(s) is transferred from another accredited college or university.

If you believe you've been charged for institutional costs that you shouldn't be responsible for, you can appeal the charges. Submit an Institutional Charges Appeal Form and supporting documentation, and explain why you believe the charges are unjustified.

How to submit an Institutional Charges Appeal:

Fill out the form, providing a detailed explanation of your reasons for appealing the charges. Include any supporting documentation that may help your case.

• Download the Institutional Charges Appeal Form
• Upload the completed form and any supporting documents

Appeal deadline

The deadline for submitting your appeal for a review is midnight, the last calendar day of each month.

Appeal outcomes

The Student Billing Office will review your appeal and decide within 30 days.

• The Student Billing Office will adjust your charges if the appeal is granted.
• You'll receive an email to your official FLC email address explaining the decision if the appeal is denied
• The appeal may also be deferred, which means you must provide additional information for a decision to be made.

View your awarded financial aid on WebOPUS once the Financial Aid Office processes your FAFSA.

*Incoming students: hang tight! Official award letters will start going out the first full week of May.

The Free Application for Federal Student Aid, or FAFSA helps you to be considered for all types of financial aid, including grants, loans, and work-study employment that you can use to help pay for your college education. The results determine your financial aid file, so it's important to complete the form as accurately and early as possible to maximize your financial aid package.

Students can access the 1098T form by logging into WebOpus, selecting Student Services, and then My Billing Information.