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Skyhawk Station

• Navigate to your Profile by selecting the photo icon at the top of the Workday portal.
• Select “View Profile”
• Select the “Action Items and Holds” section in the blue column on the left
• The tabs across the top of this section allow you to view Action Items, Active Holds, and Resolved Holds 

The Action Items tab organizes action items by Financial Aid, Admission, and Onboarding types. This section will show all action items with details regarding the action required and the resolution.  

Students who cannot pay their entire account balance at the beginning of the term may choose to enroll in a payment plan. You can enroll in a payment plan before the Census to address an outstanding balance and avoid late fees. You can choose between a 4-installment or 3-installment payment plan.  

Important information about past due balances.

Payment plans for the Spring 2025 term do not recognize past-due charges.

If a registered student has a past-due charge, there are options:

1. Contact our office at askaccounting@fortlewis.edu or skyhawkstation@fortlewis.edu to be enrolled into a prior-year charge plan; or
2. Don’t sign up to a payment plan and make payments throughout the term. You will have up to the registration date for the next term to have your balance paid in full, or at least $1,000.

Review and enroll in a payment plan option through your Student Account Suite.

You can view your course roster from a different report that displays the capacities set for the course section and more information about the students registered.

1. From the Teaching app, select the task View Course Section Roster.
2. Activate the Course Section field and select My Assigned Course Sections.
3. Activate the blank Published Course Section field and choose the correct term/semester.
4. Select the Course Section you wish to view. Click Ok.
5. The Course Section Roster will appear at the bottom of the page.
6. A column next to each student displays the student’s Program of Study on the right-hand side.

• Make sure you are enrolled full-time (minimum of 12 credit hours for undergraduates and 6 credit hours for graduate students). Contact the Skyhawk Station if you don't plan on being a full-time student to get your financial aid package adjusted to part-time.
• Contact the Skyhawk Station to see if Fort Lewis College has received your FAFSA information and a check from your scholarship donor. 
• Ask the Skyhawk Station about your Satisfactory Academic Progress status.
• Remember, you must electronically accept the Terms and Conditions of your financial aid on your Workday account.

Use the Troubleshooting Console to look at a single course section. Other potential issues preventing a student’s registration entirely that may need to be checked are: 

• Action Items or incomplete Tasks: Have the student check their homepage, under Awaiting Your Action, or the My Tasks inbox at the top right of their portal. The student may have tasks that require completion before they can register (ex., Accept terms and conditions of their program of study, accept financial aid, pay a past due balance, provide a requested document, etc). For staff/faculty/advisors, action items and holds can be viewed from the student’s Profile under the Action Items and Holds section.  
• Actions to do in Registration Requirements: The student may have additional action items to complete that are directly related to registration. These tasks will appear on their Academics App in the Registration Requirements table. These tasks may be holds or incomplete tasks that feed from their My Tasks inbox. This table will list actions to do with a resolution. 
• Holds: The student may have holds that prevent registration. These holds will appear on their Academics App in the Registration Requirements and Holds tables. The Holds table will list the hold description with a resolution (e.g., the student has an unpaid past-due balance.) For staff/faculty/advisors, action items and holds can be viewed from the student’s Profile under the Action Items and Holds section. 
• Registration Appointment: The student may be trying to register outside their date window, referred to in Workday as a Registration Appointment. This is not a physical appointment they must attend; it is simply the date range they can register for each term. The student can find their registration appointment from their Academics App under the Registration Appointment table.  

Review the Registration Problem-Solving with Students job aid to learn more about effective troubleshooting with students during registration.

Faculty members who want to increase the capacity of a course they are instructing must email a request to registrar@fortlewis.edu. 

The Teaching App will be the primary location for instructor reports and tasks in Workday.

1. Select the MENU button at the top left and then select the Teaching app from the Apps list.
2. From the app dashboard, you will see reports to View the Teaching Schedule and the Course Section Roster.
   You can also complete the tasks Verify Participation for My Course Section and assign grades.

Learn more about Completing Instructor Tasks in the Teaching App.

Instructors have the option, but not the obligation, to drop a student from a class if the student has missed at least one scheduled class during the first four days of the term. For courses that meet online, instructors must include the form of student participation in their syllabi that will be counted instead of physical attendance. If you want to drop a student based on this policy, please follow the instructions below by 4:00 pm on the first Thursday of classes.

1. Access the Faculty Slate Dashboard
2. Select "My Class Rosters"
3. Locate the student on the roster and select "Drop from Class." This will prompt a new window to complete the request.
4. Once received, the student will be removed from the course, and the student and instructor will be emailed that the withdrawal has occurred.

Please direct any questions about this policy to registrar@fortlewis.edu.

1. Select the Teaching App from the MENU at the top left of the Workday portal.
2. Select the report View Teaching Schedule.
3. Select the Academic Period field, Current Periods, and the correct year and term. Select OK.
4. To drill into a course section enrollment list, select the blue number in the Number of Students Enrolled column and view the pop-out list of students enrolled in the course.

• Navigate to the Financials Hub app from either the Your Top Apps section on your Workday home page or the MENU icon at the top left of the window.  
• On the left column, select “View Financial Aid.”  
• Click into the “Award Year“ field and choose the year you would like to view, then select “OK.” 
• Scroll down until you see the “Accept / Decline Awards” button, and select it.   
• Click the Decision field next to each available award you would like to accept by choosing “Accept.” (You do also have the option to select “Deny” or accept a partial amount of an award in the Amount Accepted field if needed) 
• Select the “OK” button when done.  

• If a yellow flag appears at the top right, this is simply an FYI that you are denying or partially accepting a loan. You can continue with the selections without error. 
• If a red flag appears at the top right, an error must be corrected before you can submit. Click on the flag to see the reason for the error. You may encounter this error if you accept a federally subsidized loan but deny a federally unsubsidized loan.  

• Navigate to the home page by selecting the Fort Lewis College icon. 
  • Under Your Top Apps, select Financials Hub.
• You can also navigate to the Financials Hub from the Menu.
• The Overview section of the Financials Hub displays current balances due on your bill, recent payments, and financial aid award status. 
• Statements & Documents is where you will view your bill.  
• The Suggested Links section routes a student to external FLC links to manage payments and payment settings. 
• Most financial tasks will be completed in the View Financial Aid section. 

The U.S. Department of Education (ED) requires students to be enrolled in a degree-seeking program for federal financial aid. Aid will only cover courses that are part of your official course program of study (CPOS), including Pell grants, FSEOG grants, Iraq and Afghanistan Service Awards, Direct Subsidized/Unsubsidized Loans, and PLUS Loans.

Enrolling in courses not required for your degree may reduce or cancel your financial aid, affecting your full-time enrollment status.

Learn more about how CPOS affects your federal financial aid
 

Faculty will be notified when it is time to enter interim (mid-term) grades and final grades for their instructed courses for the current term. 

1. Log in to Workday, select the "MENU button" on the top left of the portal, and enter the "Teaching app."
2. Under Grading, select "Assign Interim Grades or Assign Final Grades."
3. Choose "My Assigned Course Sections" in the pop-up window.
4. Select the appropriate term/semester from the options.
5. Choose your desired "Course Section." Select "Ok."
6. When your class roster appears, click the blank box in each student's Interim Grade or Final Grade column and select the correct final grade from the letter grade choices.
7. If you enter grades for all students and are finished, select the blue "Submit" button. Otherwise, you can click the "Save for Later" button to save changes and complete grading later.

Advisors can run the Evaluate Academic Requirements report in Workday to help simulate hypothetical changes to a student's program of study. This report only looks at the Program of Study (POS) you want to experiment with and shows how degree and major requirements completed or in progress would be applied. All advisor roles will be able to run this report in Workday. 

You can conduct the following scenarios in this report: 

• Apply a different catalog year to a major or minor 
• Analyze completed requirements that could be applied to an added minor or slightly altered major, e.g., a student majoring in Environmental Science wondering if it would make sense to add a Geology Minor or change their major to Geology.  
• Provide more information on adding a certificate for a student who took several relevant courses as electives in sophomore year, which could count toward both elective credits and a certificate.  
• Dropping a minor or certificate to use credits toward a different requirement.  
• Any other scenario that could benefit from experimenting with the student's current POS and/or degree requirements.  

Learn how to run this report with supporting screenshots from the job aid: Evaluate Academic Requirements for Students- Running A What-If Report.