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Skyhawk Station

• Menu Navigation: Click the "MENU" icon at the top left to access commonly used apps like Academics and the Financials Hub.
• Home Page Shortcut: Use the "FORT LEWIS COLLEGE" icon at the top left to return to the Workday home page anytime.
• Notifications: The "bell" icon at the top right displays your Notifications. A number on the bell shows unread items. Click to view your notifications.
• Action Items: The "mailbox" icon next to the bell represents My Tasks for important action-required messages. A number indicates pending actions.
• Personal Profile: At the far top right, your "photo" icon leads to Profile. You can view and update your personal details, academic records, and more here.
• Home Page Access: The Workday Home page features a Your Top Apps box for quick access to Academics and the Financial Hub and an Awaiting Your Action box for outstanding tasks.
• Search Bar Note: Currently, the search bar's functionality for students is limited, so you can skip using this feature for now.

Faculty members who want to increase the capacity of a course they are instructing must email a request to registrar@fortlewis.edu. 

• If a yellow flag appears at the top right, this is simply an FYI that you are denying or partially accepting a loan. You can continue with the selections without error. 
• If a red flag appears at the top right, an error must be corrected before you can submit. Click on the flag to see the reason for the error. You may encounter this error if you accept a federally subsidized loan but deny a federally unsubsidized loan.  

Faculty will be notified of the window and deadline to enter final grades for their instructed courses of the current term in Workday. (See Deadlines for Final and Mid-Term grade submissions above).

Submit a Grade Change request form online with your CAS login when you have passed the deadline to enter grades for a particular semester term. Paper Grade Change forms are available at Skyhawk Station, or you can complete the Grade Change request form. 

Students can drop their classes easily and instantly from their Academics app during open registration periods.

1. Direct the student to their Academics app, located on their Workday home page under Your Top Apps, or from the MENU at the top left of the portal.
2. From the Academics app, have the student navigate to "View My Courses," located under the Academic Records heading on the task list on the right side of the page.
3. When the student is in View My Courses, they will see an Actions column and button next to the course section name. Select Actions to see Drop and Swap options (when applicable).
4. The student can then select the Drop button for the course section they wish to drop. Course sections with multiple available meeting times will also have a Swap option to choose a different meeting time for the same course section.
5. The student must confirm the drop on the prompted page, select Ok, then Done at the bottom. 
   Note: The Action button will not be visible outside open registration windows.

Once this change is complete, the student can see any dropped classes in a separate list below the current classes table. The student's current courses can also be viewed from their Profile, under the Academics section and the "Current Classes" tab across the top of the section.

You can view your course roster from a different report that displays the capacities set for the course section and more information about the students registered.

1. From the Teaching app, select the task View Course Section Roster.
2. Activate the Course Section field and select My Assigned Course Sections.
3. Activate the blank Published Course Section field and choose the correct term/semester.
4. Select the Course Section you wish to view. Click Ok.
5. The Course Section Roster will appear at the bottom of the page.
6. A column next to each student displays the student’s Program of Study on the right-hand side.

• Navigate to your Profile by selecting the photo icon at the top of the Workday portal.
• Select “View Profile”
• Select the “Action Items and Holds” section in the blue column on the left
• The tabs across the top of this section allow you to view Action Items, Active Holds, and Resolved Holds 

The Action Items tab organizes action items by Financial Aid, Admission, and Onboarding types. This section will show all action items with details regarding the action required and the resolution.  

The U.S. Department of Education (ED) requires students to be enrolled in a degree-seeking program for federal financial aid. Aid will only cover courses that are part of your official course program of study (CPOS), including Pell grants, FSEOG grants, Iraq and Afghanistan Service Awards, Direct Subsidized/Unsubsidized Loans, and PLUS Loans.

Enrolling in courses not required for your degree may reduce or cancel your financial aid, affecting your full-time enrollment status.

Learn more about how CPOS affects your federal financial aid
 

Instructors have the option, but not the obligation, to drop a student from a class if the student has missed at least one scheduled class during the first four days of the term. For courses that meet online, instructors must include the form of student participation in their syllabi that will be counted instead of physical attendance. If you want to drop a student based on this policy, please follow the instructions below by 4:00 pm on the first Thursday of classes.

1. Access the Faculty Slate Dashboard
2. Select "My Class Rosters"
3. Locate the student on the roster and select "Drop from Class." This will prompt a new window to complete the request.
4. Once received, the student will be removed from the course, and the student and instructor will be emailed that the withdrawal has occurred.

Please direct any questions about this policy to registrar@fortlewis.edu.

Unofficial transcripts are only available in Workday to current Fort Lewis College students with active login credentials.

1. Navigate to the Academics app, from either the Workday home page Your Top Apps box, or from the MENU at the top left of the Workday portal.
2. Find the Transcripts header on the right column tasks list.
3. Select Generate Unofficial Transcript.
4. Check the Confirm box.
5. You will receive a notification that says, “Your Request is being processed”. Click Notify me Later. This notification indicate the document is being prepared and will be ready in a few seconds in your Notifications.
6. Navigate to the Bell icon at top right of portal to get to Notifications

Unofficial transcripts cannot be provided via email. Former students seeking unofficial transcripts may only request to pick-up at Skyhawk Station by emailing skyhawkstation@fortlewis.edu. Electronic delivery is not available.

Paying your balance in full by the due date isn't the only option. Enrolled students can choose from the following payment plan options for the current term:

• 3-installment payment plan
• 4-installment payment plan
• Pay in full by the Census date (the enrollment cutoff, typically the third week of the term)

To set up a payment plan, log in to your student account or contact the Accounting Office.

Staying enrolled next term

• To register for a future term, your account balance must be below $500.
• If you miss a scheduled payment, you'll be removed from your payment plan. Depending on your remaining balance, a hold may be placed on your account that could affect future registration.
• If you miss your final payment and still owe more than $500, you'll have two weeks from the date that payment was due to bring your balance below $500; otherwise, you may be dropped from your next term's courses.

Need a plan across multiple terms?

If you need a payment arrangement that spans more than one term, your plan must be set up manually. Contact the Accounting Office, and a Student Billing Specialist will work with you directly.

Returned payment fee

A $20 fee will be added to your account for any returned payment, including returned checks and electronic payments (ACH/EFT), due to insufficient funds.

The Teaching App will be the primary location for instructor reports and tasks in Workday.

1. Select the MENU button at the top left and then select the Teaching app from the Apps list.
2. From the app dashboard, you will see reports to View the Teaching Schedule and the Course Section Roster.
   You can also complete the tasks Verify Participation for My Course Section and assign grades.

Learn more about Completing Instructor Tasks in the Teaching App.

Advisors can run the Evaluate Academic Requirements report in Workday to help simulate hypothetical changes to a student's program of study. This report only looks at the Program of Study (POS) you want to experiment with and shows how degree and major requirements completed or in progress would be applied. All advisor roles will be able to run this report in Workday. 

You can conduct the following scenarios in this report: 

• Apply a different catalog year to a major or minor 
• Analyze completed requirements that could be applied to an added minor or slightly altered major, e.g., a student majoring in Environmental Science wondering if it would make sense to add a Geology Minor or change their major to Geology.  
• Provide more information on adding a certificate for a student who took several relevant courses as electives in sophomore year, which could count toward both elective credits and a certificate.  
• Dropping a minor or certificate to use credits toward a different requirement.  
• Any other scenario that could benefit from experimenting with the student's current POS and/or degree requirements.  

Learn how to run this report with supporting screenshots from the job aid: Evaluate Academic Requirements for Students- Running A What-If Report. 

Diplomas are sent out approximately 6-8 weeks after the term ends.

Fort Lewis College diplomas list degrees and majors only and Latin honors if eligible. If a student earns a certificate, that will be listed on a separate diploma. Diplomas do not include minors or concentrations, but this information can be found on a student’s transcript.

Students will only receive a diploma if they meet all degree or certificate requirements by the end of the term. Walking at graduation does not mean a student will be issued a diploma.

Students who graduate in Spring 2023 or later will automatically receive digital and paper diplomas from Parchment Award Services. Digital diplomas can be accessed after the student receives the initial email from Parchment and creates an account. Paper diplomas will be mailed approximately 72 hours after that, so students have time to update their diploma mailing address if needed.

Questions? Email gradcheck@fortlewis.edu

• Make sure you are enrolled full-time (minimum of 12 credit hours for undergraduates and 6 credit hours for graduate students). Contact the Skyhawk Station if you don't plan on being a full-time student to get your financial aid package adjusted to part-time.
• Contact the Skyhawk Station to see if Fort Lewis College has received your FAFSA information and a check from your scholarship donor. 
• Ask the Skyhawk Station about your Satisfactory Academic Progress status.
• Remember, you must electronically accept the Terms and Conditions of your financial aid on your Workday account.