Every effort is made to maintain the security of State of Colorado and Fort Lewis College (FLC) property and to insure the safety and security of FLC students, residents and employees. In order to achieve that goal, the following procedures will be followed when dealing with keys to campus structures:
Lost Key Procedure:
Any time a key is lost, the official key holder must send an email stating where and when the key was lost, what are the circumstances and how was it identified. The email must be sent to the PPS Service Center with a cc to the Department Chair or Director that approved the issuance of the key. Based on the circumstances a decision will be made on how to handle the lost key. Appropriate charges will apply.
The official Campus Key Policy can be found in Policy 9-7 (Key Policies and Procedures) of the Fort Lewis College Policies website.
Key and Electronic Access Request Form
No. Until you have returned your keys and been provided a receipt, you will be held responsible for those keys.
The standard charge to replace a key is $7.00. The standard charge to re-key a lock is $35.00 per lock, with one new key provided. If it is necessary to re-key a number of locks, the charge will be the total of all expenditures required to complete the re-keying. In cases where locks have been vandalized, the charge will be a total of all expenditures required to restore/replace the damaged materials.
Yes. Generally speaking, desks and filing cabinets contain material that is low security information. Unless they contain 'sensitive' material that the department head wants security maintained by the college locksmith, a work request can be submitted.
As a verification of key records, a key audit may be performed either on a department or an individual basis. The college auditor has mandated that the PPS Service Center perform checks at various intervals. Key audits will verify that all keys assigned to an individual are still in his or her possession. Department audits will verify all individuals who have been issued keys by this department.
No. The department chair that originally provided the request can allow the student to keep the key by providing an email stating the reason for the extension of privileges. This email must be sent to the PPS Service Center prior to finals week.