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Considering taking an "Incomplete"? Here's what you need to know:

• Incomplete Grades are issued at the instructor's discretion -- instructors are not required to allow a student to take an Incomplete for any reason.
• The instructor can allow you up to one year to complete the outstanding coursework. They are not required to give you the whole year to complete the coursework.
• If your instructor agrees to let you take an Incomplete, you have the option to fill out the Incomplete Grade Request form.
  • You will outline the agreed-upon terms on the form, including the coursework you need to complete and the time frame for completing it.
  • Both the student and the instructor must sign the form. 
• An Incomplete will appear on your transcript with an "I" in place of a grade until one of two things happens:
  • You complete the required coursework within the time allowed, and your instructor submits a grade change form to the Registrar's Office. Registrar's Office staff will then replace the "I" on your transcript with the grade assigned by your instructor.
  • You fail to complete the required coursework, so the "I" will be changed to an "F" on your transcript after one year unless approved for an extension.

Learn how to accept your financial aid package with this handy checklist.

All degree- and certificate-seeking students must submit an Application for Graduation. Refer to the Graduation Guide for the step-by-step process.

Application for Graduation deadlines:

    Fall (December) Graduation is due by May 1
    Spring (May) Graduation is due by December 1
    Summer (July) Graduation is due by December 1

Learn how to apply for financial aid with this handy checklist.

Access the declaration form or get help exploring or deciding on your options.

Learn how to leave FLC and the impacts on your transcript, financial aid, and billing. Understand your options, whether you plan to withdraw from all courses now, leave permanently in a future semester, or simply take a break.

Who can apply for Academic Renewal?

A former student who has not attended Fort Lewis College for at least six consecutive terms (e.g., Spring, Summer, Fall, Spring, Summer, Fall) and whose Fort Lewis College cumulative GPA is below 2.00 may apply for Academic Renewal. You are only eligible for Academic Renewal one time.

When and how to apply

• If you were academically disqualified, submit your Academic Renewal petition by the admission application deadline.
• If you were not academically disqualified, you must submit your Academic Renewal petition by your return semester's Census date (the 12th day of classes).

More information about Academic Renewal

• If you are granted Academic Renewal, none of the grades you received before renewal will factor into your GPA. Previously-completed courses for which you earned a grade of C- or higher will still count toward graduation as long as they are allowable under the Time Limits on Coursework policy. Although they will not factor into your GPA, all grades and coursework completed before renewal will remain visible on your academic transcript. A note stating "Academic Renewal Approve [date approved]" will also appear on your transcript.
• Other institutions may not recognize Academic Renewal. Since your pre-renewal grades appear on your transcript, other institutions may still consider them when determining your eligibility for employment, admission, scholarships, etc.
• Once granted Academic Renewal, you must maintain Satisfactory Academic Standing and complete at least 30 credit hours after re-admission before being eligible for a baccalaureate degree (even if all other degree requirements have been met).

Questions?

• Contact academicrenewal@fortlewis.edu for Academic Renewal process questions
• Contact the Office of Admission at admission@fortlewis.edu about re-admission

A student who has been Academically Separated may appeal if:

• There are documented compelling and unforeseen reasons why academic standards were not met, and
• There is a high probability the student’s cumulative GPA can be raised to 2.00 or higher in no more than one additional semester of coursework, determined by having a Quality Point Deficiency of no more than 10 points as determined by the GPA repair calculator.

Faculty will be notified of the window and deadline to enter final grades for their instructed courses of the current term in Workday. (See instructions for "Deadlines for Final and Mid-Term grade submissions.") 

Changing a grade within the grading deadline of a semester 

Instructors can edit a submitted grade themselves in Workday if the deadline to enter grades for a semester has not passed. 

1. Log in to Workday, select the MENU button on the top left of the portal, and go to the Teaching app.  
2. Under the Grading section, select Assign Final Grades.  
3. Choose My Assigned Course Sections in the pop-up window.  
4. Select the appropriate term/semester from the options.  
5. Choose your desired Course Section. Select Ok. 
6. When your class roster appears, use the scroll bar at the bottom of the table to scroll to the right until you see the Change Grade column and click the check box. 
7. Enter the Revised Grade in the next column. 
8. Select a Change Grade Reason in the next column. 
   1. Calculation Error 
   2. Data Entry Error 
   3. Other (You need to submit a Comment in the column if you select this option; initials or the date are acceptable) 
9. Complete the above steps for other students needing a grade change in the course section. 
10. Select Submit (or Save for Later if you need to return later) 
11. Select the check box next to Confirm. 

The U.S. Department of Education has flagged your FAFSA application for the “Unusual Enrollment History” review because you have received Federal Pell Grant and/or student Direct Loan funding at multiple schools during the past four years. This flag requires the student to submit an Unusual Enrollment History appeal to the Fort Lewis College Financial Aid Office listing whether you earned credits during the terms you received Federal Pell Grant and/or Student Direct Loan funding or explaining why you did not earn any credits during the term(s) you received Federal funding.

Any future Federal financial aid you will receive depends on an approved appeal through the appeals process. 

General instructions

• Return the form to the Financial Aid Office in person or via our Secure Upload. 

View Unusual History Appeal forms

You can get one free SkyCard replacement by visiting Skyhawk Station in person. After this, you can replace for $15 online.

If you have updated your preferred name your SkyCard will reflect your preferred name.

Correct your social security number, date of birth, name, or other information if it was incorrectly saved in your student record.

You may register for up to 8 summer credits without submitting this Credit Overload Petition. If you would like to take over 8 credits, submit this petition and Skyhawk Station staff will register you for the additional classes.