Information plays an extraordinary role in the College's educational, research, operational, and community outreach missions. Every department, faculty, student, and staff member may have some degree of access to regulated, sensitive or confidential information. As such, each person and office is expected to follow these principles for handling confidential data:
State and Federal laws mandate that confidential data be handled properly to prevent accidental disclosure. This means that certain types of information (such as SSN, Driver License or Bank Account/Credit Card numbers) should never be stored on computers or sent over email.
Other types of data may not be explicitly covered by law, but if the information was accidentally disclosed it would be detrimental to the reputation of the College or to the well being of the individual or community.
Review the charts below for the required handling procedures for a given data type.
It is important to follow the proper procedures when retaining or disposing data is required. Policies concerning retention and disposal of College data are kept by the Center for Southwest Studies Archive Library.